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Assessment Item 2 – Job Description and Recruitment Advertisement (Individual) [40%] Reference: Adapted from Job Analysis: Writing Job Description, pp 97-99 in Nkomo, S. M., Fottler, M. D., McAfee, R. B. (2008) Human Resource Management Applications: Cases, Exercises, Incidents, and Skill Builders, 6th Edition Aim: To draw up a job description for one of the positions related to the company in Assessment Item 1 and to develop an advertisement to attract job seekers to the company. Due: Week 7, Electronic Submission by 11.59pm on Friday 03/09/2021 Learning Objectives • To familiarise you with the job analysis process and with job descriptions • Practice in writing job descriptions • To make you aware of different methods for recruiting candidates and to stand out from the crowd Instructions 1. Draw up a job description for ONE of the positions in the company – site supervisor, geologists, main office administrators. You may use whatever sources you want, including interviewing people you may know in these positions or similar positions or searching relevant web sites as you want job descriptions and lists of duties that apply specifically to mineral exploration companies. The job analysis Questionnaire (provided on LearnJCU under Assessment tab) can be used as a guide to help determine the major responsibilities and tasks of the job and the required knowledge, skills, abilities, and personal characteristics needed to perform the job. Remember to write the job description using action verbs when describing the employee’s tasks, duties, and responsibilities. It is also important that specific duties be grouped and arranged in descending order of importance. The complete job description should follow the format shown in sample provided (see LearnJCU Assessment Tab). 2. Using the job description draft an advertisement to attract the right people to apply for the position. The advertisement will be placed with an online agency (e.g. Seek.com) and will need to stand out amongst the many thousands of other positions being advertised. Aligned Subject Learning Outcomes • SLO1 - Explain and examine HRM functions and practices • SLO2 - Apply theory and practices of HRM to managing people in organisations • SLO3 - Critically evaluate HRM functions, practices and strategies • CLO2 - Synthesise underlying principles and concepts for making sustainable business decisions • CLO4 - Critically evaluate, interpret and communicate information, data & resources in academic literature and digital contexts • CLO7 - Convey information and ideas through effective communication skills appropriate to diverse audiences Submission Upload your job description and recruitment advertisement in the LearnJCU assignment dropbox by 11.59pm on 3 September 2021 (Friday). ASSESSMENT ITEM 2: CRITERIA SHEET (OR RUBRIC) Criteria Unsatisfactory (0%-49.9%) Satisfactory (50%-74.9%) Exemplary (75%-100%) CLO2 - Synthesise underlying principles and concepts for making sustainable business decisions (20%) Did not apply critical application or demonstrated concepts from other perspectives Applies critical application drawing from at least one perspective to demonstrate concepts Applies sound critical application drawing from multiple perspectives to demonstrate concepts CLO4 - Critically evaluate, interpret and communicate information, data & resources in academic literature and digital contexts (10%) Did not demonstrate basic use of relevant research evidence, appropriate referencing, and style of writing and had a very limited array sources Demonstrates basic use of relevant research evidence from more than one related sources to support ideas that are appropriate for the style of writing with accurate referencing Demonstrates a sound use of relevant research evidence from an array of related sources to support ideas that are appropriate for the style of writing with accurate referencing CLO7 - Convey information and ideas through effective communication skills appropriate to diverse audiences (20%) Failure to demonstrate a basic understanding of the context, audience, focus & or purpose of the assigned task Did not use appropriate language to convey meaning and demonstrated multiple errors in sentence construction, grammar, punctuation, and spelling Demonstrates a basic understanding of context, audience, focus, & purpose of assigned task Uses appropriate language that conveys meaning to readers with clarity although writing may include some errors Demonstrates a sound understanding of context audience, focus, & purpose of the assigned task Uses appropriate language at a high level that conveys meaning to readers with clarity with minimal errors SLO1 – Explain and examine HRM functions and practices (20%) Failure to demonstrate knowledge of theory and apply HRM practice in managing people in organisations Demonstrates basic knowledge of theory and can apply HRM practice in managing people in organisations Demonstrates a sound knowledge of theory and can constructively apply HRM in managing people in organisations SLO2 - Apply theory and practices of HRM to managing people in organisations (15%) Inability to describe the major HRM functions and practices involved in managing people Describes and demonstrates basic knowledge of the major HRM functions and practices involved in managing people Describes and demonstrates a sound knowledge of the major HRM functions and practices involved in managing people SLO3 - Critically evaluate HRM functions, practices and strategies (15%) Inability to critically evaluate and discuss HRM functions, practices and strategies and did not represent other perspectives Demonstrates basic ability to critically evaluate and discuss HRM functions, practices and strategies from relevant sources representing more than one perspectives Constructively demonstrates sound knowledge and critically evaluates HRM functions, practices and strategies from relevant sources representing various points of view/approaches Department of Natural Resources and Mines Role title Geoscience Manager, Petroleum and Gas Salary Status Permanent – Full time Job reference Service delivery group Policy and Program Support Closing date Division Geological Survey of Queensland Contact Location Brisbane CBD Telephone Classification SO Apply online Our department The Department of Natural Resources and Mines (DNRM) is an economic development agency that enables the sustainable use of our natural resources – water, land, mineral and energy resources – to generate wealth and prosperity for current and future generations of Queenslanders. We are providing a customer‐focused and modernised natural resources business that will power‐up regional Queensland and grow our economy. It is important for all DNRM staff to consistently demonstrate our values of Customers First, Ideas into Actions, Unleash Potential, Be Courageous and Empower People. Your opportunity Operating from within the Geological Survey of Queensland, you will provide professional leadership, strategic direction and management of the Petroleum and Gas Geoscience unit functions to enable delivery of programs that research, evaluate, and deliver geoscientific information on the petroleum and gas resources and resource potential of Queensland to customers. You will be required to maintain and update the knowledge of the petroleum and gas resources and resource potential of Queensland. This will involve managing the Petroleum and Gas Geoscience unit including the training of junior staff, compilation of petroleum resource data, assessment of land in support of the competitive tendering process, monitoring of company activity and the promotion of the state’s petroleum industry. The position is responsible for leading and managing multi-disciplinary projects, departmental and inter- governmental teams and consultants involved in national mapping and research projects. Key duties and accountabilities o Provide professional and technical leadership and management of Petroleum and Gas Geoscience unit activities to match international standards and to address state-wide priorities to meet both industry and government demands. o Provide specialist technical and scientific information and advice on seismic interpretation, lithostratigraphic interpretation, basin analysis, and resource assessment to highlight the petroleum and gas prospectivity of the state. o Lead and develop the Petroleum and Gas Geoscience unit to improve the understanding of the prospectivity of Queensland in line with current international basin analysis and resource assessment models and concepts. o Provide specialist technical and scientific information and advice on petroleum and gas resources and resource potential of the state. o Contribute to the competitive tendering process through the assessment of vacant land for petroleum and gas exploration potential. o Provide high-level strategic and professional advice and recommendations to the Minister, Director- General, Deputy Director-General, Chief Government Geologist, industry, and government on petroleum issues for Queensland, particularly in areas of exploration potential for petroleum and gas. o Represent the department at the State and Federal level in industry and community forums and in collaborative activities with agencies from other States. o Develop and manage joint projects with other agencies (eg Universities, CRCs, CSIRO, etc) to advance geoscience research priorities, and identify and develop collaborative projects with Geoscience Australia and other State Geological Surveys which enhance National and State priorities. o Develop networks and consult with peers, departmental staff, clients, industry and community groups, and other agencies to achieve strategic goals and objectives and meet departmental priorities. o Implement and maintain quality procedures and systems to ensure efficient and effective compilation and curation of data collected by government and industry to enable timely on-supply to customers. o Lead the strategic and operational planning and project management of the Petroleum and Gas Geoscience unit to address state-wide petroleum and gas research and assessment priorities determined in consultation with industry bodies. o Provide innovative leadership to the Petroleum and Gas Geoscience unit by managing multidisciplinary work teams to achieve strategic goals and objectives. o Manage and ensure effective and efficient utilisation of the Petroleum and Gas Geoscience unit finances, assets, and people. Capabilities To determine your suitability for the role, you will be assessed on the following capabilities that align to the “key duties and accountabilities” and are pivotal for this role: Technical expertise Provides authoritative advice and is seen as a content and/or technical expert across industry in the field of discipline; resolves and/or contributes to resolving technical problems; communicates technical concepts clearly to non‐technical audiences. Project Management Prepares scope and business cases for more complex projects including cost and resource impacts; identifies critical project team members and leads team to deliver high quality project outcomes in a harmonious manner; monitors the completion of projects and implements effective and rigorous project evaluation methodologies to inform future planning. Teamwork and Collaboration Empowers and supports others to undertake their responsibilities and achieve goals; communicates work requirements, delegates responsibility, and seeks ideas and feedback to contribute to team goals; recognises contribution, develops team capability and undertakes succession planning. Managing Resources Develops plans and strategies to address anticipated demand and potential impacts; plans for strategic use of financial, human and physical resources that supports wider departmental aims and objectives; allocates appropriate resources to allow for the effective and efficient delivery of services to clients and key stakeholders. Mandatory requirement/special conditions • A degree in Earth Science or equivalent. • A high level of knowledge and experience in petroleum and gas exploration and resource assessment techniques, current models and concepts. How to apply To apply for this role, you will need to submit the following: • Your current resume detailing your previous work or voluntary experience including two referees who have personally observed you displaying the capabilities required for this role. • A description of two activities that you have been involved with that can demonstrate to us that you possess the capabilities mentioned above. Your response must be no longer than two pages. Send your application via the following: Online: www.smartjobs.qld.gov.au Applying online through the Smart jobs and careers website www.smartjobs.qld.gov.au is the preferred means to submit an application. To do this, access the 'apply online' facility on the Smart jobs and careers website. You will need to create a 'My SmartJob' account before submitting your online application. By applying online you can track your application through the process, maintain your personal details through registration and withdraw your application if required. If you do not have internet access and are unable to submit your application online please contact the Applications Processing Team between 9am to 5pm Monday to Friday, to enquire about alternative arrangements. Late applications cannot be submitted via the Smart jobs and careers website, so please allow enough time before the closing date to submit your application. If approval has been granted by the Selection Panel for a late application to be considered, please contact the Applications Processing Team on the numbers above to arrange this. Hand delivered applications will not be accepted. Additional information • Further information is available from the department’s website at www.dnrm.qld.gov.au • A three month probationary period may apply to successful candidates external to the public sector. • Flexible work arrangements will be considered for the advertised role. • Candidates may be subject to a criminal history check or probity check during the selection process. The successful candidate may be required to disclose any previous serious disciplinary action. • Newly appointed public service employees are obliged to disclose within one month of starting duty, a disclosure of employment as a lobbyist in the previous two years. • Applications may remain current for 12 months and may be considered for recurring vacancies. These may be at an alternative location or for an alternative employment basis (full‐time or part‐time). http://www.smartjobs.qld.gov.au/ http://www.smartjobs.qld.gov.au/ http://www.dnrm.qld.gov.au/ Our department Your opportunity Key duties and accountabilities Capabilities Mandatory requirement/special conditions How to apply Send your application via the following: BX2051 Managing People Writing Job Advertisements Writing job Advertisements Use the AIDA Technique Attention Interest Desire Action Writing job Advertisements Attention Eye Catching Descriptive Title Highlight Attractive Features Use Subtitles Stimulating First Paragraph Interest Job Details Reporting Relationships Qualifications 1-2 Paragraphs Desire Direct Appeal Offer incentives Remuneration Security Promotional Prospects Action > Address & Telephone Request the candidate to write or call Ensure Confidentiality Give a contact name Job Ad for Assessment ⚫ Will follow the AIDA technique ⚫ Your AD will have: ⚫ A title that creates attention ⚫ An introduction that creates interest ⚫ 4-6 dot points of key responsibilities (desire) ⚫ 4-6 dot points of skills, knowledge & experience (desire) ⚫ A call to action (action) Sample Job Ad Writing job Advertisements Attention Interest Writing job Advertisements Desire Writing job Advertisements Action Writing job Advertisements Writing job Advertisements Writing job Advertisements Critically examine your advertisement! Does it : • Stand out • Create the right image • Compare with the competition • Target potential competition Specifically examine the format: • Is it eye catching • Does the ad make creative use of borders, colour, graphics, photographs, typefaces, margins and space • Does it convey the companies culture • Is it reader friendly – i.e. not use too technical terms • Does it give sufficient and accurate information Writing job Advertisements Critically examine your advertisement! Does the ad make it easy for the potential candidate to take action: • Are the contact details accurate • Is confidentiality assured • Can candidates make quick enquiries Monitor and evaluate the success of the ad: • Are they attracting a sufficient number of suitable candidates Writing your Job Descriptions Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Use Microsoft Word Use formatting to display your work Use Times New Roman, 12pt, standard spacing Use standard margins Each Job Description should be 1 -2 pages long Writing your Job Description Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Job Title: Site Office Administrator Position Purpose: (should be a short statement no more than 25-30 words) Example: The purpose of this position is to provide a professional service to internal and external stakeholders to fulfil their administrational needs and enquiries. Writing your Job Description Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Typical Job Duties: • Liaise with managers and supervisors • Processing of invoices, timesheets and production reports • Purchasing day to day requirements including requisitions, purchase orders and goods receipt • Establish, control and maintain the document control and filing systems • Dealing with correspondence • Actively support site in safety, quality assurance and environmental objectives Writing your Job Descriptions Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Remember to use Action Verbs Example: “Competent use of Microsoft office applications” • They are simply words that express an action • Action verbs used when writing job description duties include: • Adheres • Administers • Advises • Communicates • Conducts • Coordinates • Delegates • Designs • Directs • Examines • Follows up • Implements Writing your Job Description Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Physical Requirements: Sitting down for an long period of time and repetitive tasks. Therefore it is vital to engage in movement and ergonomics frequently to prevent repetitive strain injury. Working Conditions: Office environment, sitting down for extended periods of time. Quite environment/low noise level. Working within a team environment, close proximity to other staff members. Writing your Job Description Why is it important for a company to make its human resources into a competitive advantage? How can HR contribute to doing this? Machine and Machines Used: Computers, Printer, Photocopier, Scanner and Telephone Reporting Relationships: Reports to the Site Supervisor. Qualifications or Related Experience: Qualification: Certificate 111 in Business Administration and at least 1 year administration experience or similar. Writing your Job Description Job Knowledge and Skills required: • Good time management and prioritising skills; • High level of customer service skills; • Interpersonal skills: - Working with others - People skills - Relationship building skills • Understanding of Microsoft office suite and databases; • Understanding of geological exploration organisations; • Professional workplace and telephone manner; • Multitasking abilities; • High level of written grammatical knowledge Job Analysis Questionnaire A. Job Responsibilities and Duties a. Job title b. Department title and/or division title c. Title of immediate supervisor d. Description of duties (describe the duties in enough details to provide a complete and accurate description of the work) i. Provide a general overall summary of the purpose of your job ii. What are the major results or outputs of your job? iii. Describe the duties and tasks you perform daily; weekly; monthly. iv. Describe duties you perform irregularly. e. List any machines, instruments, tools, machine, materials, and work aids used in your job. Indicate percent of time used. f. Describe the nature of your responsibility for nonhuman resources (money, machinery, machine and so on). What monetary loss can occur through an error? g. What reports and records do you prepare as part of your job? When are they prepared? h. What is the source of instructions for performing your job (e.g. oral or written specifications)? i. Describe the nature and frequency of supervision received. j. How is your work reviewed, checked, or verified? B. Reporting Relationships a. How many employees are directly under your supervision? What are their job titles? b. Do you have full authority to hire, terminate, evaluate and transfer employees under your supervision? Explain. c. What contacts are required with other departments or persons other than you immediate department in performing you job? Describe the nature and extent of the contacts. C. Working Conditions a. Describe the working conditions present in the location and environment of your work such as cold/heat, noise, fumes, dust, and so on. Indicate frequency and degree of exposure b. Describe any dangers or hazards present in your job. D. Job Qualifications (Be certain not to list the incumbent qualifications, but what is required for performance by a new employee). a. Describe the kind of previous work experience necessary for satisfactory performance of this job. b. What is the amount of experience required? c. What kinds of knowledge, skills, and abilities (KSAs) are needed to perform the job? d. What is the minimal level of education (grammar, high school, degree etc.) required? e. Are any special physical skills and/or manual dexterity skills required to perform the job? f. Are there any special certification, registration, license, or training requirements? Sample Job Description Job Title: Shift Supervisor Position Purpose: The purpose of this position is to maintain a safe and efficient plant operation through directing the activities of the operation’s personnel and providing a management support function for the plant superintendent. Typical Job Duties: 1. Directs the activities of the operations personnel and coordinates the activities of the maintenance personnel. 2. Issues written communication to employees concerning personnel policies and operational concerns. 3. Administers a maintenance request program through collecting requests, scheduling, and recording maintenance activities. 4. Administers the plant tagging procedure. 5. Conducts the training and safety programs for shift employees. 6. Schedules shift assignments to reflect workload and vacation schedules. 7. Performs administrative tasks such as recording workers’ time, maintaining records concerning operational activities, and updating written procedures. 8. Prepares annual budget for assigned plan area and maintains the inventory level on these items. 9. Appraise performance of shift employees annually 10. Counsels employees on disciplinary problems and job-related performance. 11. Assumes plant superintendent’s duties when assigned. Physical Requirements: walking and climbing stairs Working conditions: Good, some noise Machine and Machines Used: CRT, spectrometer, PH metre, conductivity metre Reporting Relationships: The shift supervisor reports directly to the plant superintendent. The shift supervisor directs the control room operator, two or more utility operators, trainees, and other assigned personnel, and coordinates the activities of the maintenance personnel present on shift. Qualifications: Education: Associate degree or equivalent training (e.g. management training classes) OR five (5) years of management experience Related Experience: Minimum of three (3) years as a control room operator for a coal-fired boiler operation. Job Knowledge/Skills Required: 1. Comprehensive understanding of plant systems. 2. Fundamental understanding of electrical systems and motor control centres. 3. Thorough knowledge of boiler chemistry. 4. Comprehension of flow, logic, and electrical prints. 5. Ability to perform elementary mathematical and algebraic calculations. 6. Communication and human relations skills. 7. Ability to operate CRT, spectrometer, PH metre, and conductivity metre. 8. Managerial skills. Apply on our website: www.tropicexplorations.com.au Apply on our website: www.tropicexplorations.com.au Company description: Tropic explorations has committed itself in providing the best testing, inspection and certification services that meet local and international standards in Australia. We strongly believe that urban development cannot and should come under the cost and compromise of the nation’s safety so we do our best to ensure all the safety requirements are met and taken into account before clearing the building of new infrastructure. A lot of time and effort is also invested in maintaining and redeveloping existing infrastructure to meet the sustainable needs and requirements of today’s world. Job description and position purpose: As a Geologist, you will be part of the Geology team that supports the Director of the department and site manager with tender projects and analysis of on-site samples and conditions. Your work will also extend to interpret geological information in project reports, conduct field studies to analyse project data and create post-project reports. You will need to be familiar with a variety of maps and techniques in order to qualify for this role. Annual Salary: AUD $73,000 {may vary depending upon experience} Job requirements/qualifications: • Bachelor's degree in Science/Geology/geophysics/environmental engineering • 2-3 years of experience involving both physical and office work • Proficiency in English and mathematics • Basic programming skills is an added benefit • Adaptable to flexible working conditions and hours (depending on project requirements) Key responsibilities: • Collect and record sample data from test site • Compute and Process data obtained from site • Supervise and guide all workers in your team. • Check, evaluate and record all soil investigation • Conduct field tests and record all test results. • Prepare site investigation reports according to ISO standards and requirements. • Attend project and company meetings when required. • Prepare all machineries, equipment, accessories and transportation required with close coordination with the respective departments. • Ensure safe operations of field work and works performed in accordance to the risk assessment and safe work procedures. • Assist the Project Team to carry out site investigation. • Report to the Senior Manager on matters which require her attention. • Coordinate with main contractors on all site work matters. • Coordinate with mechanics on maintenance of machineries and equipment. • Ensure all company’s machineries, equipment and properties are well taken care of at all times. Apply on our website: www.tropicexplorations.com.au Reporting relationships: • Reporting to Site Manager with weekly reviews on projects (and ongoing project progress). • Responsible for leading the Drillers & Workers and inspect their work from time-to- time. • Report to the Senior manager (if in need) about project progress. • Research analysts - To discuss samples obtained from sites Knowledge/skills/ability: • Interest for the natural world and geography • Excellent scientific and technical skills • Good observation skills • Strong spoken and written communication skills • Methodical approach, including to solving problems • Excellent general fitness • Good interpersonal skills • Good team player • Proactive and self-motivated. • Able to work independently and under pressure. • Organised with good problem-solving skills. • Familiar with GoCAD (3D modelling software) • Proficient with Adobe Illustrator (Mapping/cartography softwares) • Familiar with Oracle spatial (Spatial database software) • Familiar with 3D studio Max (3D visualisation software) • Proficient with MS Office with special emphasis on Word and Excel • Familiar with survey monkey and google forums • Familiar with Google Earth Machinery: • Familiar with range of compasses to use in physical site o Classic, Modern & Digital • Familiar with use of rock hammers • Familiar with use of hand lens and magnifying glass • Ability to interpret, construct and analyse topographic maps • Ability to interpret Bathymetric maps • Ability to draw and analyse isoline maps • Familiar with all geological symbols used on maps • Ability to interpret and analyse weather maps • Ability to devise surveys and compute responses Apply on our website: www.tropicexplorations.com.au Working Hours: Depends on the which duty you are assigned to: • 6-8 hours (standard hours) if working in office/laboratory for analysis or report writing • Site work - involves drilling, testing, and collecting samples you may have an irregular schedule. Usually about 2-3 weeks. Work conditions: Fieldwork and research trips involve a lot of work overseas, and in various (sometimes harsh) climate conditions. This type of work could be physically demanding, depending on the project and conditions. • Site work ~ Requires strenuous hiking for long hours. You will also be exposed to direct sunlight and a lot of dust and sand. o Beneficial to know basics to mountain/rock climbing as some sample collections require repelling into canyons. § If required ~ can do an allergy test for dust prior to visiting the site to understand severity of allergy (if candidate has allergy). • Beneficial to know driving (especially desert vehicles) as some sites are located in areas where it is safer to travel by vehicles. Attire for on-site work ~ Covered T-shirts with company vest, Trek pants (or any comfortable pants that don’t restrict movement), Hiking boots and backpack, Masks and UV protection (based on person) Attire for office work ~ Semi-formal attire -> MALE: Preferably clean shaved; FEMALE: Minimal makeup Employment type: Full-time with exemption for public holidays. Geologists who return from overseas trips are entitled to 2 working days off (duration depends on seniority) during their week of return (could vary based on workload). Leave for personal reasons will be granted but a formal letter must be submitted to the HR with a valid reason Apply on our website: www.tropicexplorations.com.au Job advertisement: