Process Flow Diagram and Description - Information Systems
Week 6 Assignment - Process Flow Diagram and Description
Overview
You just received a memo from the Project Manager with updates and a request for a process flow diagram. Read the memo below.
Memo from the PM:We have decided to buy space on Amazon Web Services (AWS) and maintain our own e-commerce applications and databases there. This was based partly on your recommendation and the recommendation of the other team members.What does this mean for you?We’ll need your part of the project to go into a Business Requirements Document for the project plan to be sent up to the CEO for final approval. The CIO and I will review your work, so please be detailed in your responses so that we can allocate resources appropriately.
Instructions
For this week, you will need to create a process flow diagram for the project plan, showing how you want things to go with the new system. You can build on previous design work you’ve done in this area or start from scratch.You have all the Microsoft products available to you in the marketing department, so feel free to use any Microsoft product to create the process flow diagram. Visio is very popular among IT folks, so feel free to create your process flow diagram using Visio, but you can also use MS Word, PowerPoint, or whatever you’re comfortable with, as long as the output is a PDF or a Microsoft document.Your process flow diagram should include each of the following elements:
Easy-to-read formatting, including a font size that is large enough to easily read, simple language that is easy to understand quickly, and a clearly visible title that identifies the process being diagrammed.
A clear start and end to the process flow. All items are in the proper sequence with arrows or other directional objects used to indicate that sequence. Flow is logical throughout.
Distinct shapes for each necessary action, identified clearly through a legend.
Take a look at the Example Process Flow Diagram [PDF] for reference.In addition to the process flow diagram, you will also need to use the MS Word template to submit a written description of the diagram to ensure that the PM and any others reading the diagram will know what is being communicated. Your description, much like your diagram, will be specific to the process you are supporting in the project based on your area of expertise.Your description should respond to the questions below that align to your role in the project and should address all parts of the process flow diagram:Data Analytics: How data will be stored, created, modified, and deleted. Include all the requirements such as data security, data integrity, resilience, etc.Data Management: Physical storage and security. Backup and disaster recovery plan, access control, etc.Cybersecurity: Access control, malware concerns, physical and logical access, forensic investigation, etc.IT Project Manager: Project control, PM methodologies, scope control, end-user input, training, etc.Networking: Physical and logical topologies, network infrastructure build-out and expansion, required equipment and physical media acquisition and control, etc.Software Developers: Applications needed, input from end-users, design process, steps of the SDLC for app development, etc.Note: Since this is the capstone class, work you submitted to a previous class is permitted but must be 100\% original work created by you and not shared with anyone else. The best process, therefore, is to build on previous work and adapt to your fictitious company for this ongoing project.As a reminder, for this assignment, you are submitting two deliverables which are 100\% original:
Process flow diagram in PDF format.
A written memo using the provided MS Word template that includes an image of your process flow diagram.
The Last two are the precious assignments. They should match and expand with this weeks assignment.Creative people make a logo and paste here If you’re not creative, you can just put your fictitious organization’s name here
Memo
To: <Project Manager’s Name Here>
From: <Your Name Here>
CC: <Anyone else who gets a copy here>
Dear <PM’s Name Here>.
<Describe your process flow for this project that you created last week and submitted. Cut and paste a screen shot that is readable for easy reference below (1-3 pages)>
STREET ADDRESS, CITY, STATE ZIP CODE
T: TELEPHONE W: WEBSITE
2Dozier’s
Surplus
Memo
To: Matthew Thomas
From: Carmese Dozier
CC: Nicole Smith, Chelsea Noel, Valerie Hudson
Dear Greg Blache,
Migrating the companys in-house system to a cloud solution or renting a space with one of a well-established cloud service providers has its pros and cons. The choice between these options depends on the security implication of moving the system over to the cloud or simply renting space on cloud service platforms like Amazon. Moving the in-house system to a private cloud solution can be costly but may prevent severe hurdles in the long run (Modak et al., 2018). Besides aiding the company in keeping its data safe, private cloud solutions help business operations run more efficiently and create synergy across the entire department.
Pros of moving to cloud solutions
Private cloud solutions enhance the companys data security and enable the company to comply with data security laws such as HIPAA. Due to the portability of cloud solutions, the company can easily contain data breaches since the data is handled remotely (Modak et al., 2018). Besides, data wont be stolen when the companys in-house security system is breached.
Migrating to a cloud solution makes it possible to centralize data in one place. The physical system requires the company to hire someone to perform data backups regularly (Modak et al., 2018). However, one of the most incredible benefits of migrating to a cloud solution is the enhanced capability to secure and back up data (Modak et al., 2018). With a cloud solution, the company can schedule automatic backups, and it doesnt have to worry about losing data.
Pros of renting space on platforms such as Google and Amazon
Leasing cloud solutions from vendors such as Google and Amazon has many benefits. AWS services, for instance, have attained the greatest number of industry security compliance standards such as HIPAA, FISMA, and SOC 1/SSAE. Renting cloud solution services offers optimal security and safe data backups (Yevge et al., 2022). The company can schedule regular data backups on leased cloud solutions, enabling it to retrieve data anytime.
Renting a cloud space is cheaper than migrating to a private cloud space solution. Google cloud platform, for instance, charges its clients per minute and offers a subscription period as low as one month (Yevge et al., 2022). Rented cloud space offers active document control; the company can easily access its documents and customers data.
Limitations of Migrating to private cloud solutions and renting cloud solutions
Migrating to a private cloud solution comes with several limitations. One primary concern for a business migrating to a cloud solution is reliability issues. Private cloud solutions can only be reliable as the company hardware, software, and personnel staff (Trovato et al., 2019). Challenges such as power outages can cause severe problems for the company data and expose it to off-line cyber threats. Rented cloud spaces such as gooID Task
Mode
Task Name Duration Start Finish Predecessors
1 Project 90 days Thu 9/1/22 Wed 1/4/23
2 IT Project Manager Input 7 days? Thu 9/1/22 Fri 9/9/22
3 Project Flow Diagram 17 days Fri 9/9/22 Sat 10/1/22
4 Software designer Input 7 days Thu 9/1/22 Fri 9/9/22
5 Project Flow Diagram 17 days Fri 9/9/22 Sat 10/1/22
6 Networking specialist Input 7 days Thu 9/1/22 Fri 9/9/22
7 Project Flow Diagram 17 days Fri 9/9/22 Sat 10/1/22
8 Data Analyst Input 7 days Thu 9/1/22 Fri 9/9/22
9 Project Flow Diagram 17 days Fri 9/9/22 Sat 10/1/22
10 Data Manager Input 7 days Thu 9/1/22 Fri 9/9/22
11 Project Flow Diagram 17 days Fri 9/9/22 Sat 10/1/22
12 Cybersecurity Input 7 days? Thu 9/1/22 Fri 9/9/22
13 Project Flow Diagram
14 Initiate Process 7 days Thu 9/1/22 Fri 9/9/22
15 Planning Process 17 days Sat 9/10/22 Sat 10/1/22
16 Compile Project Flow Diagram 2 days Sun 10/2/22 Mon 10/3/22
17 Executing Process 43 days Mon 10/3/22Wed 11/30/22
18 Monitoring and Controlling
Process
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12/15/22
19 Closing Process 14 days Fri 12/16/22 Wed 1/4/23
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Project: CIS491 Week 4 Gantt C
Date: Sun 5/8/22
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Project: CIS491 Week 4 Gantt C
Date: Sun 5/8/22
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