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1 Assessment 2 Case Study, Semester 2, 2021 Unit code/name ICT101 Introduction to Information Technology Due date Report: Week 9, 27th September 2021 Time: 5pm (Report document (Word Version) and Power Point Slide submission due on 27th September 2021 via unit Turnitin Moodle Page) Presentation: Week 10, 4th October 2021 (For Class Session on Monday) Presentation: Week 10, 5th October 2021 (For Class Session on Tuesday) Time: 8:30am Total marks Report 100 marks Presentation 100 marks Weighting: 30\% (Report & Presentation) General Instruction for students See instructions below for each part. This assessment has two components: a report and a presentation. This assessment task will be done in groups of between 2 and 4 students. This assessment is aimed at meeting Unit Learning Outcomes 2-5. The report and presentation marks combined will be worth 30\% of your overall mark. The marking rubric contains information about how each part will be assessed. Scenario Infuse Technology is a small, but growing, consulting firm who has outgrown their previous office space and has secured new premises. This move coincides with a scheduled equipment update and you have been asked to “imagine we’re starting from nothing” and provision all the devices required for their staff and for the office. The company currently has a CEO (Chief Executive Officer), a CTO (Chief Technology Officer), and a CMO (Chief Marketing Officer). They are typically in their own on-premises offices. There are 6 people in sales who are in the office most of the time, except when they are visiting clients. They share a corner of the open plan part of the office space. There are 2 people in marketing apart from the CMO, both of whom are graphic designers (and are always in the office). There is also a project manager, who is always in the office, and 15 consultants who are rarely in the office (only between consulting engagements, the rest of the time is spent with clients). 2 The office space consists of 3 offices for the “chiefs”, an open plan area for the staff, a board room, and two small conference rooms where people can do voice and video calls. The office will be connected to the NBN and is not wired for ethernet, so the CTO only wants wireless devices. Every consultant needs a reasonably high-powered laptop, but nothing ridiculously overpowered. They do not need to play games or run virtual machines, but they do need to be able to quickly manipulate documents and large spreadsheets. There are 6 “hot-seats” available in the office for consultants, when they need them, and these positions will require a monitor, a laptop dock, mouse, keyboard etc. to make things easier for them when they are in the office. The sales team can use desktops, but they will require two monitors each. The project manager requires a powerful desktop computer and three monitors for her work. The “chiefs” can have the same hardware configuration as the consultants. The graphic designers in marketing will need high end Macs with two large screens for their work. The two small conference rooms need a reasonably sized wall mounted screen, camera, and audio solution for video conferencing (for up to three people in the room). The board room seats 12 and needs a large screen on the wall for video conferencing, as well as a camera and audio that will allow the whole room to be seen and heard (and they, of course, need to be able to hear the people on the video calls). All the computers will run windows, except the graphic designer’s computers. The CTO wants an Office 365 tenancy to handle email (outlook), conferencing/chat (teams), office applications (Word, PowerPoint, Excel etc.), and storage (one drive). Deliverables Report Due: Week 9, 27th Septemberv2021 Time: 5pm Your group must write a report to management that will outline the equipment you recommend and provide a costing for all the equipment. You must choose appropriate suppliers and costing can be done using their standard retail prices. You can ignore labour, delivery, and similar costs for this report. Similarly, you can ignore furniture costs except where it is directly related to the equipment choices you are making. For example, you typically will not have to list and cost desks and chairs, but you may have to list and cost monitor arms if you feel that they are required. Your report should contain a justification for the equipment and supplier choices you make. You should also state any assumptions you make with your plans. You should aim to be cost effective. Presentation Date: Week 10, 4th October 2021 Time: 8:30am Your report has been read by the management and they want to ask you a few questions. You will need to prepare a short presentation and no longer than 15 minutes in length. The management will have a copy of your written report with them, so you do not have to repeat that information on your slides. You will be asked a series of questions about your choices, and you should be able to justify all the decisions you have made. This questioning will last around 5-10 minutes. 3 Marking Rubric Case Study Table 1 - Report Rubric Item Good (9-10) Satisfactory (6-8) Unsatisfactory (3-5) Poor (0-2) Introduction (5\%) Clear problem statements, project objects, project scope. Reasonable problem statements, project objects, project scope. Problem statements, project objects, project scope not clearly stated. Problem statements, project objects, project scope not given or unacceptable. Assumptions (5\%) Project assumptions clearly stated. Project assumptions adequately stated. Project assumptions not clearly stated. Project assumptions not made or unacceptable. Technical Specifications (25\%) Technical specifications adequately identified and stated. Technical specifications identified and stated, but not complete or inadequate. Technical specifications not clearly identified and stated. Technical specifications not stated or unacceptable. Price list (25\%) Price list is complete, contemporary, and competitive. Suitable suppliers identified. Price list is mostly complete, contemporary, and competitive. Suppliers identified, but not the most suitable. Some prices included, or prices are out of date or obviously too expensive. Few suppliers identified. Price list mostly/wholly incomplete. No appropriate suppliers identified. Solution (10\%) Solution adequately addresses all business needs. Solution adequately addresses most business needs. Solution adequately addresses some business needs. Solution addresses very few business needs or addresses none. Creativity (10\%) Useful additional ideas are included appropriately in the project. Additional ideas are included appropriately in the project, but not very significant. Additional ideas are included in the project, but offer no significant improvement to the project. No additional features are included in the project. 4 Report Structure (10\%) Well presented report for business audience with appropriate formatting, language, spelling etc. Reasonably presented report for business audience with appropriate formatting, language, spelling etc. Poorly presented report for business audience with appropriate formatting, language, spelling etc. Report not presented or unacceptable. Language (10\%) Uses a wide range of vocabulary and grammatical structures with full flexibility and accuracy Rare minor errors occur only as ‘slips’ Uses a wide range of vocabulary and grammatical structures to convey precise meanings The majority of sentences are error-free Uses an adequate range of vocabulary and a mix of simple and complex sentence forms for the task Makes some errors in spelling, word formation, grammar and punctuation but they do not impede communication Uses a limited range of vocabulary and grammatical structures which are minimally adequate for the task May make noticeable errors in spelling, word formation, grammar and punctuation that may cause some difficulty for the reader Table 2 - Presentation Rubric Item Good (9-10) Satisfactory (6-8) Unsatisfactory (3-5) Poor (0-2) Presentation (10\%) Individual Engaging speaking style Good use of voice and slides Speaks clearly and loudly enough; easy to understand Uses slides well Presents poorly, difficult to understand. Uses slides poorly. Doesn’t speak or speech is unacceptable. Participation in Group Presentation (10\%) Presents for an appropriate amount of time in a useful way. Presents for too short or too long a time. Presents useless information. Only presenting to meet requirements, presentation could have proceeded without this speaker. No participation or unacceptable participation. Presentation Aids (10\%) Group Correct number of slides Useful slides with well presented information. Correct number of slides Adequate slides or useful, but poorly presented Incorrect number of slides. Poorly presented slides. No slides or unacceptable slides. Response to Group responds Group responds Group responds Group fails to 5 Questions (50\%) Group well to difficult questions from the marker demonstrating a thorough knowledge of the material in their report. adequately to most questions from the marker demonstrating a reasonable knowledge of the material in their report. poorly to some questions from the marker demonstrating an inadequate knowledge of the material in their report. respond to questions or responds unacceptably. Language (20\%) Uses a wide range of vocabulary and grammatical structures with full flexibility and accuracy Produces rare minor errors only as ‘slips’ Pronunciation is effortless to understand Uses a wide range of vocabulary and grammatical structures flexibly to convey precise meanings Mostly produces error-free sentences Pronunciation is easy to understand throughout Can generally be understood throughout, though mispronunciation reduces clarity at times Uses a limited range of vocabulary and grammatical structures which are minimally adequate for the task May make noticeable errors which cause some comprehension problems Frequently mispronounces words or sounds which causes difficulty for the audience