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Shelly Cashman Access 2016 | Module 1: SAM Project 1a
West Coast Outdoor Advertisers
CREATING AND MODIFYING TABLES AND OTHER DATABASE OBJECTS
GETTING STARTED
•
Open the file SC_AC16_1a_FirstLastName_1.accdb, available for download
from the SAM website.
•
Save the file as SC_AC16_1a_FirstLastName_2.accdb by changing the “1”
to a “2”.
o
•
To complete this Project, you will also need to download and save the following
support file from the SAM website:
o
•
Hint: If you do not see the .accdb file extension in the Save As dialog
box, do not type it. Access will add the file extension for you
automatically.
Support_SC_AC16_1a_Advertiser.xlsx
Open the _GradingInfoTable table and ensure that your first and last name is
displayed as the first record in the table. If the table does not contain your
name, delete the file and download a new copy from the SAM website.
PROJECT STEPS
1.
Create a new table in Datasheet View with the following options:
a.
Rename the default primary key ID field State and change the data type
to Short Text. (Hint: State should remain the primary key.)
b.
Change the field size of the State field to 2.
c.
Add a new field with the name StateName and the Short Text data
type.
Save the table with the name States, but do not close it.
2.
With the States table still open in Datasheet View, add the four records shown
in Table 1 below. If necessary, resize the StateName field so that all field values
are completely visible. Save and close the States table.
Shelly Cashman Access 2016 | Module 1: SAM Project 1a
Table 1: States table
State
StateName
ID
Idaho
OR
Oregon
WA
Washington
WY
Wyoming
3.
Open the AdRep table in Datasheet View. Add a new field following the
PostalCode field with the field name DateHired and the Date & Time data
type. Close the table.
4.
Open the Billboard table in Design View and make the following changes to the
Height field:
a.
Change the data type from Short Text to Number.
b.
Change the Field Size property to Single.
c.
Change the Decimal Places property from Auto to 1.
5.
With the Billboard table still open in Design View, add Daily Effective
Circulation as the Description (Optional) to the DEC field.
6.
With the Billboard table still open in Design View, change the field size property
for the Location field to 75. Save the changes to the Billboard table, and then
close it. (Hint: Because there were changes to data types and field sizes, the
“Some data may be lost” warning message appears. The data fits within the
valid ranges, so ignore this message and continue saving the table.)
7.
Import the data from the Excel support file
Support_SC_AC16_1a_Advertiser.xlsx, available for download from the
SAM website. Append the records to the Advertiser table. Do not create a new
table, and do not save the import steps.
8.
Open the Advertiser table in Design View and make the following changes to
the AdvertiserID field:
a.
Make the field the primary key.
b.
Change the Caption property to AdvID. (Hint: Do not type the period.)
Save the changes to the Advertiser table, and then close the table.
9.
Open the Billboard table in Datasheet View, navigate to the third record (which
has a BbrdID field value of LHBU01), and then enter Poster for the Type field
value. Navigate to the previous record (which has a BbrdID field value of
LHBE01) and enter Digital for the Type field value. Close the table.
Shelly Cashman Access 2016 | Module 1: SAM Project 1a
10.
Open the Billboard Listing Query in Design View, and then add a criterion to
select only those records with a State field value of WA. Run the query, and
then save and close the query.
11.
Use the Simple Query Wizard to create a query based on the Advertiser table
with the following options:
a.
Include all fields from the Advertiser table in the query.
Save the query with the name Advertiser Query (which is the default name)
and close it, if necessary.
12.
Create a simple form for the Advertiser table. Save the form as Advertiser
Form, and then close the form. (Hint: Use the Form button to create this
form.)
13.
Open the AdRep Update Form in Form View and navigate to the third record,
which has the AdRepNumber field value of KS02. Change the Address field
value for this record to 90 Mesa Verde St., and then close the AdRep Update
Form.
14.
Create a simple report based on the Advertiser table. Save the report as
Advertiser Report, and then close the report.
15.
Open the Idaho Wyoming Billboard Circulation report in Layout View, and then
modify the report to match Figure 1 on the next page by following these
directions:
a.
Delete the Type and Facing columns.
b.
Change the column heading for the BbrdID column and the DEC column
to the headings shown in Figure 1.
c.
Sum the values in the DEC column. If necessary, expand the size of the
total control so it displays completely.
d.
Change the report title from “Idaho Wyoming Billboards” to Idaho
Wyoming Billboard Circulation. (Hint: Do not type the period.)
(Hint: Your report may display a different date and time than what is shown in
Figure 1.)
Save and close any open objects in your database. Compact and repair your database,
close it, and then exit Access. Follow the directions on the SAM website to submit your
completed project.
Shelly Cashman Access 2016 | Module 1: SAM Project 1a
Figure 1: Idaho Wyoming Billboard Circulation Report
...
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ach
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