Fluent Essays

Respond to two (2) Colleagues D2W6   see attachment for detail instructions:  * 3 - 4 paragraphs per colleagues  * No plagiarism * APA citing Discussion 2: Peer Feedback: Communication Portfolio This week, you will continue to participate in a peer review process where you will envision yourself in a specific role and you will provide feedback through that lens. Your feedback involves giving feedback to your peers. Each week, you will upload your portfolio element completed the week before to the weekly discussion board. You will then become part of a scenario, in which you will be asked to provide constructive feedback to your peers, reflect on what you have learned in the process about the portfolio element, and what you have learned that will help you further improve your own work. Be sure to take time during and after the discussion to reflect on the process and the feedback you gave and received. Also, review the feedback that others provided to your peers for input that might help you further improve your own portfolio element. In this discussion, the agenda’s originator has to take some unplanned personal leave. Although the agenda was completed, the executive team has requested some additional content be included with the meeting. The team now wants to include employee recognition for birthdays and work anniversaries and add time to review customer feedback obtained from completed satisfaction surveys. You must now take your co-worker’s meeting agenda and add in these additional items via Track Changes. In addition, you are allowed to make whatever revisions you deem fit. Assignment: Review & Respond to at least two (2) of your peers’ Meeting Agendas posts in the following manner: · Using the Microsoft Word Track Changes feature, make the suggested revisions to the meeting agenda. Upload a copy of your new agenda to the discussion board. · Having last editing rights also means you can make other substantive changes. Discuss any additional changes you made to the original document. If you did not make any other changes, explain why. · · 3 – 4 paragraph response per each colleagues · No plagiarism · APA citing Bottom of Form 1st Colleague – Natasha Mills  Discussion 2 - Week 6 - SEE ATTACHMENT Top of Form Bottom of Form 2nd Colleague – Janeta Edwards  Discussion 2 - Week 6 – SEE ATTACHMENT Top of Form Bottom of Form Bottom of Form Bottom of Form AGENDA Anthony’s Orchard First Quarter Forum Thursday April 14th, 2022 10:00 am – 11:15 am Meeting called by Bob Frost, CEO Attendees: Location: · Executive Committee · Leonard Pulanski, Director of Human Resources and Team · Christine Miller, Director of Marketing and Team · Bill Owens, Director of Communications · Sales Team · Allison Sinclair, Director of Operations and Team · Jeanine Lister, Director of Finance and Team · Ted Schaeffer, Director of Information Technology and Team Zoom Conference 10:00 am – 10:15 am Introduction Bob Frost Welcome and meeting purpose 10:15 am – 10:35 am Goals and Objectives Allison Sinclair · Review of previous quarter · Organization goals · Team goals 10:35 am – 10:55 am Budget and Trends Jeanine Lister 10:55 am – 11:15 am Looking Ahead Bill Owens · Important dates and events · Closing statement Additional Instruction: Join Zoom Meeting https://us04web.zoom.us/j/73548897279?pwd=WEZoTnRIT05WdjAzV0cwQ2FCVDJsZz09 Meeting ID: 735 4889 7279 Passcode: CRMC2022 The purpose of this meeting is to inform all employees of Anthony’s Orchard of company updates within the last three months. We want to ensure that employees in every department are on the same page and working cohesively towards the same goals. Since this is a meeting for the entire organization, the best format would be a video conference. A video conference would allow employees who are working from home, located in different regions, and employees at the office a chance to be included in the meeting. Encouraging employees to attend the meeting prepared should be pretty straightforward. “Send out the agenda ahead of time, along with any visual or supporting material, to make sure everyone is on the same page” (Quintanilla & Wahl, 2020). The agenda should be sent to every employee a few weeks before the meeting. Sending the agenda out ahead of time will also allow employees to formulate their questions ahead of time. I believe this tip is crucial because it will enable employees to read over it and provide feedback to the creator. The agenda will have enough time for revisions, and the meeting will be more productive as a result. Resources Quintanilla, K. M., & Wahl, S. T. (2020). Business and professional communication: KEYS for workplace excellence (4th ed.) Thousand Oaks, CA: SAGE Publications. 3 Communication Portfolio - Meeting Agenda Natasha Mills MMSL-6115 Walden University Dr. Perry August 3rd, 2021 Communication Portfolio - Meeting Agenda Introduction Organizations always utilize periodic meetings for different intentions. Mostly, business owners held these meetings to inform the workforce on the new operations, review performance, and supervise the different departmental work. Moreover, they also serve as an interactive session and social platform for the management and workers to share their milestone achievements and review progress reports. This paper highlights Antonys Orchid companys intended quarterly meeting and creates an agenda for the meeting. Purpose of the Meeting Company meetings are always held for different intentions and purposes. Usually, they provide the employees with an opportunity to review the companys goals, objectives, and short-term and long-term targets and receive updates concerning the current state of affairs (Mind Tools, 2018). Nonetheless, most of these meetings help departments and different organizational teams to gather the materials and resources to inspire the decision-making process, build strong relationships, create solutions to underlying problems and share relevant information. Therefore, the primary purpose of Anthonys Orchard company meeting would be to enhance the workforces awareness of the essential new company updates while also reviewing the outcomes of different departments and employee teams. Also, this quarterly meeting will create an open forum and an open space where the members of the companys workforce can freely express themselves, thereby addressing their concerns by asking essential questions to the management. Since this meeting would incorporate all employees from different departments, it will be an important one that would not expect some employees absence. According to Quintanilla & Wahl (2018), an all-inclusive meeting that cuts across all departments enhances idea-sharing and company deliberations in a single sitting rather than holding separate meetings. Notably, separate meetings held by different departments may lead to contradictions during information delivery, thereby affecting the intended harmony within the company. Also, conducting a single meeting that incorporates all departments would allow the company to save on costs that would have been incurred in organizing and holding separate meetings. Best Format for the Meeting The executive team is planning to conduct a combined departmental meeting to bring all the employees on board. Videoconferencing will be the ideal format for this meeting; this meeting format will be conducive for most employees who would be busy. Also, staff members from the finance, accounting, operations, and sales departments always work remotely, allowing them to attend the meeting in their most preferred avenues (Laureate Education, 2015). Nonetheless, since the meeting is slated for the second Thursday of April, video conferencing is the ideal format since it would comply with the stipulated Covid-19 containment measures that require individuals to maintain social distance to avoid the spread of the deadly virus. Besides, it also complies with the global health agencies advice for companies to implement working-from-home recommendations. Video conferencing technology through platforms like Google Meet and Zoom platforms would be the most preferred as they are usually used with employees who work remotely. Similarly, employees would easily hear and see their colleagues through video and audio transmission, enhancing real-time communication. Therefore, they would easily understand the statements from each of the presenters by analyzing their tonal variation and non-verbal cues. Also, the method would save on travel costs and meeting setup costs since the company will not be expected to pay the allowances that cater for traveling, accommodation, and food expenses. Nevertheless, this method would also prevent potential unprecedented delays caused by transportation glitches and challenges to the meeting place. Therefore, this method minimizes delays, thereby creating quick returns and achieving the expectations of the meeting. Videoconferencing offers the ability to realize face-to-face communication through images and texts (Quintanilla & Wahl, 2018). Therefore, this offers a more advantage in understanding the main idea being addressed since the presenters can use screen sharing whenever the audience needs more explanation. Nonetheless, this approach would not encourage in-person communication as many employees are remotely located and busy. Furthermore, video conferencing is not limited to time constraints and, therefore, can be held at any time of the day when there is a need. The employees would just be required to log in to join the virtual meeting regardless of their specific location. How to Inspire the other Colleagues Most of the employees are busy, so I would inspire them to attend the meeting in the following ways. The initial step I would take is to communicate and define the intention ad the expectations of the meeting before ensuring that they are aware of the meetings intent. Moreover, I will also hold a pre-meeting session with some staff members to determine their suggestions concerning the meetings agenda. Besides, the agenda would be shared with all the members to give them a preview of the meetings information to ensure that they understand the contents of the scheduled meeting to ensure that the meeting runs effectively and efficiently. Nonetheless, I will create a procedure whereby the staff members could easily submit their agenda, thereby allowing every member to feel part of the meeting. After that, I will select the best and most conducive time for every member to consider their commitments and make the meeting as short as possible. Finally, I would consider the required materials for video conferencing like internet connectivity and digital devices. Therefore, if some employees lack the requirements, I will make arrangements and help them in the best way possible. Proposed Agenda for Quarterly Meeting Time: 10.00 am to 12.30 pm Platform: Zoom – meeting ID# 123456789 Date: 8th April 2021 Agenda 1. Preliminary Remarks (10.00 am): Roll call and departmental introductions 2. Meeting Announcement (10.15 am to 10.30 am) · Approval of minutes and opening remarks · Employee appreciation and recognition of staff April birthdays · Briefing on departmental quarterly earnings and expectations 3. Departmental Reports (10.30 am to 10.40 am): Human resource department 4. Marketing and Graphics (10.40 am to 11.00 am) · Marketing initiatives – marketing director · Financial reports – CFO · Operational tasks – operations manager 5. Open Forum (11.00 am to 12.20 pm) · Prospects · New business · Looking ahead · Open discussions · Schedule for the next meeting 6. Adjournment (12.20 pm to 12.30 pm): Submission of notes and minutes References Quintanilla, K. M., & Wahl, S. T. (2020). Business and professional communication: KEYS for workplace excellence (4th ed.) Thousand Oaks, CA: SAGE Publications. Laureate Education (Producer). (2015). Sample corporate website: Anthonys Orchard. Retrieved from  https://mym.cdn.laureate-media.com/2dett4d/Walden/MMSL/6115/02/anthonys_orchard_website/index.html Mind Tools. (2018). Communication planning: Getting the right message across in the right way. Retrieved from  https://www.mindtools.com/CommSkll/CommunicationsPlanning.htm?route=article/CommunicationsPlanning.htm