Fluent Essays

Instructions Individual Project: Charter Manage Your Health Assignment Instructions: 1. Prepare a project charter for all 4 of the listed projects provided in the “Individual Project: Overview” document. 1. Recreation and Wellness Intranet Project; 2. Health Coverage Costs Business Model; 3. Cross-Selling System; 4. Web-Enhanced Communications Systems mate provided with this assignment.    2. Use the project charter template provided with this assignment.  Project Template is attached!! Answers are to be provided on project template!!! Project will be check for plagiarism so PLEASE DO NOT PLAGIARIZE!!!! CSIS 473 Individual Project: Overview The following overview will be used to complete both of the Individual Project assignments: Charter and WBS. Manage Your Health Manage Your Health, Inc. (MYH) is a Fortune 500 company that provides a variety of healthcare services across the globe. MYH has more than 20,000 full-time employees and more than 5,000 part-time employees. MYH recently updated its strategic plan; key goals include reducing internal costs, increasing cross-selling of products, and exploiting new Web-based technologies to help employees, customers, and suppliers work together to improve the development and delivery of healthcare products and services. Below are the 4 systems the IT department needs to develop for supporting these strategic goals. Managers at Manage Your Health, Inc. (MYH) selected you as the project manager for the Recreation and Wellness Intranet Project. You have previous project management and systems analysis experience within the company, and are an avid sports enthusiast. Given your expertise, you know that a survey is going to need to be developed in order to solicit input from all employees about the new system and make sure it was user-friendly. You also know that MYH does not need to purchase any additional hardware or software for the project. 1. Recreation and Wellness Intranet Project Provide an application on the current intranet to help employees improve their health. A recent study found that MYH, Inc. pays 20 percent more than the industry average for employee healthcare premiums, primarily due to the poor health of its employees. You believe that this application will help improve employee health within one year of its rollout so that you can negotiate lower health insurance premiums, providing net savings of at least $30/employee/year for full-time employees over the next four years. This application would include the following capabilities: · Allow employees to register for company-sponsored recreational programs, such as soccer, softball, bowling, jogging, and walking. · Allow employees to register for company-sponsored classes and programs to help them manage their weight, reduce stress, stop smoking, and manage other health-related issues. · Track data on employee involvement in these recreational and health-management programs. · Offer incentives for people to join the programs and do well in them (e.g., incentives for achieving weight goals, winning sports team competitions, etc.). 2. Health Coverage Costs Business Model Develop an application to track employee healthcare expenses and company healthcare costs. Healthcare premiums continue to increase, and the company has changed insurance carriers several times in the past 10 years. This application should allow business modeling of various scenarios as well as tracking and analyzing current and past employee healthcare expenses and company healthcare costs. This application must be secure and run on the current intranet so several managers and analysts can access it and download selected data for further analysis. The new application must also import data from the current systems that track employee expenses submitted to the company and the company’s costs to the insurance provider. You believe that having this data will help you revise policies concerning employee contributions to healthcare premiums and help you negotiate for lower premiums with insurance companies. You estimate that this application would save your company about $20/employee/year for full-time employees over the next 4 years and cost about $100,000 to develop. 3. Cross-Selling System Develop an application to improve cross-selling to current customers. The current sales management system has separate sections for major product and service categories and different sales reps based on those products and services. You see great opportunities to increase sales to current customers by providing discounts when they purchase multiple products and services. You estimate that this system would increase profits by $1 million each year for the next 3 years and cost about $800,000 each year for development and maintenance. 4. Web-Enhanced Communications System Develop a Web-based application to improve development and delivery of products and services. There are currently several incompatible systems related to the development and delivery of products and services to customers. This application would allow customers and suppliers to provide suggestions, enter orders, view the status and history of orders, and use electronic commerce capabilities to purchase and sell their products. You estimate that this system would save your company about $2 million each year for three years after implementation. You estimate that the system will take 1 year and $3 million to develop and require 20 percent of development costs each year to maintain. CSIS 473 Individual Project: Charter Template A. General Information Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Prepared by – The person(s) preparing this document. Project Title: Project Working Title: Prepared by: Points of Contact List the principal individuals who may be contacted for information regarding the project. Position Title/Name/Organization Phone E-mail Project Sponsor Program Manager Project Manager Customer (User) Representative(s) Other (add more as needed) Other Other Other B. Executive Summary In two or three paragraphs, provide a brief overview of this project and the contents of this document. C. Project Purpose Explain the business reason(s) for doing this project. The Project Purpose (the Business Problem and Project Business Objectives) is in the Project Proposal, Section B. 1. Business Problem The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Agency’s Strategic Plan or IT Strategic Plan. 2. Project Business Objectives Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Commonwealth or Agency Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective. Commonwealth or Agency Strategic Plan – Initiative or Critical Issue Project Business Objectives D. Assumptions Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project. E. Project Description, Scope and Management Milestones 1. Project Description Describe the project approach, specific solution, customer(s), and benefits. The Project Description is located in the Project Proposal, Section C. 2. Scope The Project Scope defines all of the products and services provided by a project, and identifies the limits of the project. In other words, the Project Scope establishes the boundaries of a project. The Project Scope addresses the who, what, where, when, and why of a project. 3. Summary of Major Management Milestones and Deliverables Provide a list of Project Management Milestones and Deliverables (see Section E of the Project Proposal Document). This list of deliverables is not the same as the products and services provided, but is specific to management of the project. An example of a Project Management Milestone is the Project Plan Completed. Event Estimated Date Estimated Duration Project Charter Approved Project Plan Completed Project Plan Approved Project Execution – Started Project Execution Completed Project Closed Out F. Project Authority Describe the authority of the individual or organization initiating the project, any management constraints, management oversight of the project, and the authority granted to the Project Manager. 1. Authorization Name the project approval authority that is committing organization resources to the project. Identify the source of this authority. The source of the approval authority often resides in code or policy and is related to the authority of the individual’s position or title. 2. Project Manager Name the Project Manager and define his or her role and responsibility over the project. Depending on the project’s complexities, include how the Project Manager will control matrixed organizations and employees. 3. Oversight Describe the Commonwealth or Agency Oversight controls over the project. G. Project Organization 1. Project Organization Chart Provide a graphic depiction of the project team. The graphical representation is a hierarchal diagram of the project organization that begins with the project sponsor and includes the project team and other stakeholders. 2. Organization Description Describe the type of organization used for the project team, its makeup, and the lines of authority. 3. Roles and Responsibilities Describe, at a minimum, the Roles and Responsibilities of all stakeholders identified in the organizational diagram above. Some stakeholders may exist whom are not part of the formal project team but have roles and responsibilities related to the project. Include these stakeholders’ roles and responsibilities also. H. Resources Identify the initial funding, personnel, and other resources, committed to this project by the project sponsor. Additional resources may be committed upon completion of the detailed project plan. Resources Allocation and Source Funding Source: (i.e. Federal Grant) Amount: $ Source: Amount: $ Savings: $ Cost Avoidance Savings: $ Project Team (Full and Part Time Staff) Customer Support Facilities Equipment Software Tools Other I. Signatures The Signatures of the people below document approval of the formal Project Charter. The Project Manager is empowered by this charter to proceed with the project as outlined in the charter. Position/Title Signature/Printed Name/Title Date Proponent Cabinet Secretariat (if required) Proponent Agency Head Project Sponsor (required) Program Manager Project Manager (required) Other Stakeholders as needed Other Stakeholders as needed Page 1 of 1