Fluent Essays

This assignment is based off of the Individual Project Charter file in attachments!!!   Individual Project: WBS Manage Your Health (cont.) Assignment Instructions: 1. Develop a work breakdown structure (WBS) for the project. Break down the work to Level 3 or Level 4, as appropriate. Use the MS Word template “WBS Template” provided as a guides. NOTE: Be sure the WBS is based on the project charter (created for the Individual Project: Charter assignment). 2. Use the WBS you developed using the “WBS Template” to create your WBS in MS Project. Make sure the Gantt chart is displayed within the MS Project. Durations and dependencies can be used. Be sure to go into depth with your project plan. Task-level details should include resources, owners, time estimations, and cost estimations, etc. Financial analysis should include calculations like NPV or similar methodology. Two files will be submitted!! 1. WBS Word Document Outline Template 2. WBS MS Project Document containing both the WBS and Gantt Chart Work Breakdown Structure Outline Template for Project Name Prepared by: Date: 1.0 Main category 1 1.1 Subcategory 1.2 Subcategory 1.2.1 Sub-subcategory 1.2.2 Sub-subcategory 1.3 Subcategory 1.4 Subcategory 2.0 Main category 2 2.1 Subcategory 2.1.1 Sub-subcategory 2.1.2 Sub-subcategory 2.2 Subcategory 2.3 Subcategory 2.4 Subcategory 3.0 Main category 3 3.1 Subcategory 3.2 Subcategory 3.2.1 Sub-subcategory 3.2.2 Sub-subcategory 3.2.2.1 Sub-subcategory 3.2.2.2 Sub-subcategory 3.3 Subcategory 3.4 Subcategory 4.0 Main category 4 4.1 Subcategory 4.2 Subcategory 4.3 Subcategory 4.3.1 Sub-subcategory 4.3.2 Sub-subcategory 4.4 Subcategory 5.0 Main category 5 5.1 Subcategory 5.2 Subcategory 5.2.1 Sub-subcategory 5.2.2 Sub-subcategory 5.3 Subcategory 5.4 Subcategory INDIVIDUAL PROJECT: CHARTER TEMPLATE A. General Information Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or acronym that will be used for the project; Prepared by – The person(s) preparing this document. Project Title: Cross-Selling System Project Working Title: Charter Prepared by: Davon Robinson – Project Manager Points of Contact List the principal individuals who may be contacted for information regarding the project. Position Title/Name/Organization Phone E-mail Project Sponsor Provost/Joe Black/MYH (254) 777-789 [email protected] Program Manager CIO/Jonte Myones/MYH (254) 777-843 [email protected] Project Manager Consultant/Davon Robinson/MYH (254) 777-457 [email protected] Customer (User) Representative(s) COO/Don Zack/MYH (254) 777-138 [email protected] m Consultant Consultant/Jim Kitt/MYH (254) 777-427 [email protected] om Consultant Consultant/Bob Mike /MYH (254) 777-961 [email protected] com Other Other CSIS 473 Page 8 of 10 B. Executive Summary In two or three paragraphs, provide a brief overview of this project and the contents of this document. The Cross-Selling System application will be extremely beneficial to MYH. MYH need a new system to boost our cross-selling to existing clients. Separate divisions for key product and service categories, as well as various sales representatives based on those items and services, exist in the current sales management system. We will be able to enhance sales to current consumers with the new system by offering discounts when they purchase numerous items and services. This will boost our earnings and provide MYH additional options for investing that money in ways that will benefit them in the future. The new system must be user-friendly in order to facilitate customization. Customers will find it easier to explore and acquire the items and services they desire if the new system is user-friendly. Having said that, the new system will be more up-to-date, quicker, and more attractive in appearance. In the long run, the new method will help MYH by increasing cross-selling earnings. C. Project Purpose Explain the business reason(s) for doing this project. The Project Purpose (the Business Problem and Project Business Objectives) is in the Project Proposal, Section B. 1. Business Problem The Business Problem is a question, issue, or situation, pertaining to the business, which needs to be answered or resolved. State in specific terms the problem or issue this project will resolve. Often, the Business Problem is reflected as a critical business issue or initiative in the Agency’s Strategic Plan or IT Strategic Plan. Our existing cross-selling platform is outdated and does not produce the results that MYH desires. With that said, there is a method for us to significantly improve our sales. Because our present system includes different areas for key product and service categories, the new system will be able to assist consumers by offering savings when they purchase several items and services. 2. Project Business Objectives Define the specific Business Objectives of the project that correlate to the strategic initiatives or issues identified in the Commonwealth or Agency Strategic Plan. Every Business Objective must relate to at least one strategic initiative or issue and every initiative or issue cited must relate to at least one project business objective. Commonwealth or Agency Strategic Plan – Initiative or Critical Issue Project Business Objectives Agency Strategic Plan – Initiative Develop agood application that can be accessed from a computer or a mobile device, regardless of where the consumer is. Agency Strategic Plan – Initiave To improve MYH cross-selling products and services, create an updated and more attractive system with new standards. Agency Strategic Plan – Initiave Make sure the app is simple to use so that everyone can use it. Commonwealth – Critical Plan Increase cross-selling earnings for the firm. D. Assumptions Assumptions are statements taken for granted or accepted as true without proof. Assumptions are made in the absence of fact. List and describe the assumptions made in the decision to charter this project. MYH and our team will use the new Cross-Selling System to develop a new application that will help us improve the sales of our products and services. This software will be available to everyone, whether they use a mobile device or a PC. • Assist in making the new system easier to use and navigate. • The new system will save MYH about $2 million per year for the first three years following installation • The system will improve MYHs sales, allowing them to invest their earnings in other business prospects. E. Project Description, Scope and Management Milestones 1. Project Description Describe the project approach, specific solution, customer(s), and benefits. The Project Description is located in the Project Proposal, Section C. Our team will work together to develop a new Cross-Selling system for selling our products and services to clients. The new system will have a more attractive appearance, as well as numerous additional improvements to our present system. This will help a company to significantly improve its earnings. In order to do this, our team will need to stick to a step-by-step strategy and verify that the new system meets all of MYHs criteria. To guarantee that nothing is overlooked when developing the new system, we must communicate as a team. 2. Scope The Project Scope defines all of the products and services provided by a project, and identifies the limits of the project. In other words, the Project Scope establishes the boundaries of a project. The Project Scope addresses the who, what, where, when, and why of a project. The new Cross-Selling Systems scope includes: - Develop an application that is user-friendly for all users. - Create an application that can be accessed from anywhere - Focus on developing a product that MYH desires, but also needs for their business to succeed. - Boost company profitability - Ongoing site maintenance, upgrades, and bug fixes 3. Summary of Major Management Milestones and Deliverables Provide a list of Project Management Milestones and Deliverables (see Section E of the Project Proposal Document). This list of deliverables is not the same as the products and services provided, but is specific to management of the project. An example of a Project Management Milestone is the Project Plan Completed. Event Estimated Date Estimated Duration Project Charter Approved 10/5/21 1-2 Days Project Plan Completed 10/9/21 4-8 Days Project Plan Approved 10/7/21 2-4 Days Project Execution – Started 10/9/21 10-15 Days Project Execution Completed 11/9/21 1-2 Days Project Closed Out 11/12/21 2-3 Days F. Project Authority Describe the authority of the individual or organization initiating the project, any management constraints, management oversight of the project, and the authority granted to the Project Manager. 1. Authorization Name the project approval authority that is committing organization resources to the project. Identify the source of this authority. The source of the approval authority often resides in code or policy and is related to the authority of the individual’s position or title. Every member of our team will evaluate and draft every project that is developed. Following that, all options will be examined by the CIO, Jonte Myones, and the COO, Don Zack, for final approval. 2. Project Manager Name the Project Manager and define his or her role and responsibility over the project. Depending on the project’s complexities, include how the Project Manager will control matrixed organizations and employees. Davon Robinson, a consultant, will lead the team in implementing the new Cross-Selling System. This project will be managed in line with the project plan by the project manager. The project manager will act as a point of contact for the project sponsor, CIO, and the rest of the project team. With the help of other team members, the project manager will arrange all project events. The project manager will be the main point of contact for the team and will guide them to a successful project. 3. Oversight Describe the Commonwealth or Agency Oversight controls over the project. MYH will be in charge of agency monitoring. Joe Black, the Provost, is the projects sponsor. The program manager is Jonte Myones, CIO. Don Zack, the COO, is the customer service representative. Davon Robinson, a consultant, will be the project manager. Jim Kitt and Bob Mike, consultants, are also part of the program management team. G. Project Organization 1. Project Organization Chart Provide a graphic depiction of the project team. The graphical representation is a hierarchal diagram of the project organization that begins with the project sponsor and includes the project team and other stakeholders. 2. Organization DescriptionMYH Sponsor COO CIO Project Management Consultants Joe Balck Don Zack JonteMyones Project Manager Jim Kitt Team Davon Robinson Bob Mike Executive VP HR Shannon Cross Mima Lupe Describe the type of organization used for the project team, its makeup, and the lines of authority. Provost, Joe Black, is the sponsor for the project. Jonte Myones, CIO, is the program manager. COO, Don Zack, is the customer representative. Consultant, Davon Robinson, will serve as the project manager. Other members of the program management team include consultants, Jim Kitt and Bob. Mike. 3. Roles and Responsibilities Describe, at a minimum, the Roles and Responsibilities of all stakeholders identified in the organizational diagram above. Some stakeholders may exist whom are not part of the formal project team but have roles and responsibilities related to the project. Include these stakeholders’ roles and responsibilities also. In order to execute a successful project for MYH, every team member in the Cross-selling System project will do research, apply, and grasp the application demands. Each will pursue their responsibilities within the project using their unique skills. Team members will communicate regularly, but on a weekly basis, about project progress and targets that must be met in order to keep within the companys budget and timetable. All project deliverables will be reviewed, approved, and delivered by the team as a whole. Each team member will contribute to the creation of work products. All team members will work collaboratively to address any disputes or difficulties that may arise during the project, in addition to communicating. All team members will work collaboratively to address any disputes or difficulties that arise during the project, in addition to communicating. Team members will take into account the comments of other team members and workers in order to create a better application. Each team member will look at the program for prospective enhancements and bug fixes that might make it better. If one of the team members needs assistance, it is the obligation of the other team members to assist if they are ahead of schedule on the project. H. Resources Identify the initial funding, personnel, and other resources, committed to this project by the project sponsor. Additional resources may be committed upon completion of the detailed project plan. Resources Allocation and Source Funding Source: MYH Amount: $0 Source: Joe Black Amount: $800,000 each year Savings: $80,000 Cost Avoidance Savings: $80,000 Project Team (Full and Part Time Staff) Davon Robinson – Project Manager Bob Mike – Project Management Consultant Jim Kitt – Project Management Consultant Customer Support Don Zack - COO Facilities Joe Black - Sponsor Equipment Joe Black - Sponsor Software Tools Don Zack - COO Other Jonte Myones - CIO I. Signatures The Signatures of the people below document approval of the formal Project Charter. The Project Manager is empowered by this charter to proceed with the project as outlined in the charter. Position/Title Signature/Printed Name/Title Date Proponent Cabinet Secretariat (if required) Proponent Agency Head Don Zack / Don Zack /COO 08/6/21 Project Sponsor (required) Joe Black / Joe Black /Provost 08/6/21 Program Manager Jonte Myones / Jonte Myones /CIO 08/6/21 Project Manager (required) Davon Robinson / Davon Robinson /Project Manager 08/6/21 Other Stakeholders as needed Bob Mike / Bob Mike /Program Management Consultant 08/6/20 Other Stakeholders as needed Jim Kitt / Jim Kitt /Program Management Consultant 08/6/20