Fluent Essays

Respond to two (2) Colleagues D1W8   "see attachment for detail instructions":  * 3 - 4 paragraphs per colleagues  * No plagiarism * APA citing Discussion 1: Course Reflection Leaders and managers must possess a wide range of skills, and strong, sophisticated communication is one of the most essential for professional and organizational success. Review the broad range of topics presented throughout the course related to becoming an effective business communicator. For this final discussion, revisit the Class Café introduction in which you identified some specific learning outcomes you wanted to get from the course. Reflect on whether and to what extent you achieved those learning outcomes. Select concepts or topics that resonated with you during this course and commit to learning more about them. To bring this commitment to life, identify concrete action items that will support your goal to deepen your personal learning experience in the coming year. Then, consider the following: · What can you do now to integrate the experiences and insights you had in this course with your personal and professional development goals? · What are the most important things you are taking from this course that will shape your future and enable you to leverage communication to make a positive difference? Additional Leaning Resources: · Fernsler, T. (2017, Jul). The key to leadership: Practice, practice, practice. Nonprofit World, 35, 32. · Froschheiser, L. (2008). Communication, communication, communication the most important key to success in business leadership. SuperVision, 69(10), 9-11. · Hedman, E., & Valo, M. (2015). Communication challenges facing management teams. Leadership & Organization Development Journal, 36(8), 1012-1024. · Petty, A. (2015). Learning from your communication mistakes. Government Executive, 1.    Assignment: Cohesive Respond to at least two of your peers' postings in one or more of the following ways: · Provide each with a constructive evaluation of the reflection, suggesting how each may learn more, apply, and/or develop the concepts, theories, and strategies identified. · Share how something your peer discussed changed the way you view this course. · No plagiarism · APA citing · 3-4 paragraphs per Colleague 1st Colleague - Natasha Natasha Mills  Course Reflection Top of Form This course has been instrumental in addressing one of the most critical facets of effective leadership, communication. The course concepts that we have covered thus far have adequately equipped me for my role as a leader. The weekly learnings ranged from self-concept through the Johari Window, mindfulness during interactions, presentational excellence, addressing the communication needs of different stakeholders using various types of appeals, creating a professional profile, and working with virtual teams, among other concepts. The primary objective of all these concepts was to help me achieve professional excellence (Quintanilla & Wahl, 2020). Of all the contents mentioned above, the self-concept tenet improved my understanding of managing people and fostering collaboration within an organization. Effective leadership practice involves understanding oneself first and sustaining that understanding (Fernsler, 2017). This understanding helps leaders uphold their core principles instead of focusing on collecting followers and misunderstanding what he/she wants others to do (Fernsler, 2017). Another aspect that I found resourceful was mindfulness and perception checking, which will help me manage people and foster collaboration through the reservation of judgment during interactions. Other concepts such as working with virtual teams and satisfying the communication needs of different stakeholders have also improved my understanding of managing people significantly, particularly in the contemporary business environment. I anticipate the impact of my improved understanding of managing people and fostering collaboration to be of high value within an organization. All the course concepts have worked together in improving my communication abilities within the realms of leadership. As an excellent communicator, therefore, I anticipate achieving the goal of becoming a great leader because effective communication is associated with outstanding leadership (Froschheiser, 2008). Most, if not all, valuable or successful organizations are the result of exceptional leadership. Hence, my becoming a great leader through an improved understanding of the communication concepts will have a tremendous impact on my role within an organization, and thereby the value of the entire organization. Before the beginning of the course, I considered effective communication as one of the many traits of great leaders. However, the course contents and assignments have led me to the conclusion that communication tops the list when ranking effective leadership traits. This is because communication drives all the other elements of leadership and organizational operations. Therefore, since I aspire to be an exceptional business leader, I must master the art of clear communication and become a first-rate communicator (Froschheiser, 2008). Since the course concepts have equipped me with the necessary tools to attain this aspect, I can state that they have changed how I think of my role within an organization. The course content and assignment have shaped my current goal from focusing on choosing, evaluating, and implementing a leadership approach that I consider effective to fostering effective communication. Whereas the leadership style adopted is also critical to outstanding leadership, a leader’s communication style tops everything else. As a result, I have shifted my leadership goals to focus on clear communication that fosters trust and collaboration within an organization instead of paying much attention to my leadership style. This, in turn, shapes my future goal of becoming a great leader by first becoming a good communicator (Froschheiser, 2008). Regarding the appreciation of the role of communication in facilitating positive social change within an organization, the content of this course has enlightened me on how an individual and, by extension a leader, can harness clear communication and use it to attain organizational effectiveness. One of the roles of communication in promoting positive social change is that it switches the attention from individuals to people (Hedman & Valo, 2015). Simply, communication is in the foreground when it comes to creating positive social change, making me appreciate the course content because it has enlightened me on what entails clear communication. The most efficient way to hone one’s leadership excellence is through practice (Fernsler, 2017). Through training, I will be able to identify and stick to my core values and principles that will help me address ethically challenging or morally ambiguous situations. Another strategy that I will use to maintain my personal integrity will be to learn from my communication mistakes (Petty, 2015). From the errors, I also intend to derive my core values and principles that I will stand by despite the nature of the situation. Fernsler, T. (2017, Jul). The key to leadership: Practice, practice, practice. Nonprofit World, 35, 32. Froschheiser, L. (2008). Communication, communication, communication the most important key to success in business leadership. SuperVision, 69(10), 9-11. Hedman, E., & Valo, M. (2015). Communication challenges facing management teams. Leadership & Organization Development Journal, 36(8), 1012-1024. Petty, A. (2015). Learning from your communication mistakes. Government Executive, 1.  https://www.govexec.com/management/2015/09/learning-your-communication-mistakes/120719/ Quintanilla, K. M., & Wahl, S. T. (2020). Business and professional communication: KEYS for workplace excellence (4th ed.) Thousand Oaks, CA: SAGE Publications. Bottom of Form 2nd Colleague - Douglas Top of Form There are lots of aspects to having clear communication in and outside of an organization. Most are relatively straight-forward. Prepare carefully, deliver the action to be taken, and receive with an open mind, examine how that communication was received, and if needed, take action to improve. (Froschheiser, 2008) The communication within an organization's good or bad news should be given promptly and direct in the written message.    I have always struggled with my communication because I try and be too fast to get my message across. I can now say that I will be taking more time to develop my message and how it is perceived because it takes more time to clarify what you have said. The way I talk to my staff in the future and how I break the ice is also a critical step that I need to do. These will improve my communication with my staff and my community partners in the future.    Some of the were I would do that is by not "Trying too hard to sound in charge and Unleashing a torrent of ideas." (Petty, 2015) Being a first-time manager, I always wanted to feel in charge, and I would feel like I had to act the part by solving all problems. I have learned through this class and my personal experience that I do not have to do that. Solving problems is the act of communicating ideas and working together to find a common goal.    This class has changed my perception of how important communication is to an organization. I already knew that communication was necessary, and the lack of communication was a sign that the company was in trouble. However, my understanding of all the aspects of a sound communication system I fell opened my eyes. The time it takes for people, companies, and teams should take on their communication is essential. Teams are essential in any organization, but those who can communicate can get more things done in less time. As Lee Froschheiser says, "how do the best leaders motivate and inspire their people? Through clear communication. How do the best organizations promote discipline, accountability and strategic alignment? With clear communication. And how do market leaders sell their products and services? With compelling ads and marketing campaigns — in sum, by clear communication." (Froschheiser, 2008)      References: Froschheiser, L. (2008). communication, communication, communication the most important key to success in business leadership. Supervision, 69(10), 9–11. Petty, A. (2015, September 15). Learning From Your Communication Mistakes Being in charge doesn’t mean you have to sound in charge. Government Executive . https://www.govexec.com/management/2015/09/learning-your-communication-mistakes/120719/. Bottom of Form 9 communication, communication, communication the most important key to success in business leadership Lee Froschheiser Y o u h e a r i t a l l t h e t i m e …a s p i r i n g m a n a g e r s o r v i c e presidents want to know the most important key to an esteemed business leader’s success. Thinking the answer must be something like inspiring leadership, technological innovation, savvy marketing or far- sighted financial planning — all of which are important — their jaws drop when they learn the truth. Generally, a savvy leader’s success is directly tied to his or her ability t o f o c u s o n t h e b u s i n e s s fundamentals – the daily blocking and tackling that every company must master to be a winner in its field. Strong, effective leaders stress fundamentals like discipline, a c c o u n t a b i l i t y , s t r a t e g i c alignment, managing to his or her v a l u e s , a n d e m p o w e r i n g employees. Additionally, these leaders have mastered the six basic functions of management: leading, planning, organizing, staffing, controlling and communicating. But what’s the one golden thread tying all those functions together — and the most important key to g r e a t l e a d e r s h i p ? C l e a r communication. Think about it … how do the best leaders motivate and inspire t h e i r p e o p l e ? T h r o u g h c l e a r communication. How do the best organizations promote discipline, a c c o u n t a b i l i t y a n d s t r a t e g i c a l i g n m e n t ? W i t h c l e a r c o m m u n i c a t i o n . A n d h o w d o market leaders sell their products and services? With compelling ads and marketing campaigns — in sum, b y c l e a r c o m m u n i c a t i o n . T h e point itself is crystal clear: In real estate the old cliché is “location, location, location.” In business l e a d e r s h i p , y o u p r e a c h “ c o m m u n i c a t i o n , c o m m u n i c a t i o n , communication.” Good Leaders, Good Communicators T h e re ’ s n o m y st e r y h e r e . R e g a r d l e s s o f w h e t h e r y o u ’ r e talking about business, politics, spor ts or the milit ar y, the best l e a d e r s a r e f i r s t - r a t e communicators. Their values are clear and solid, and what they say promotes those values. Their teams admire them and follow their lead. L i k e w i s e , i f y o u w a n t y o u r c o m p a n y t o r e a c h n e w benchmarks of achievement, you m u s t m a s t e r t h e a r t o f c l e a r communication. So how do you do it? First, you must realize and accept that clear communication is always a two-way process. It’s not enough to speak clearly; you have to make s u r e y o u ’ r e b e i n g h e a r d a n d understood. To facilitate this, use t h e f o l l o w i n g t w o - w a y communication primer: 1 . P r e p a r e h o w y o u ’ l l communicate • Clarify the goal of the communication. • Plan carefully before sending it or meeting in person. 10 • Anticipate the receiver’s viewpoint and feelings. 2. Deliver the message • Express your meaning with conviction. • Relate the message to your larger goals. • Identify the action to be taken. • Confirm the other person understands. 3. Receive the message • Keep an open mind. • Identify key points in the message. • Value constructive feedback and use it to grow. • Confirm your understanding. 4.Evaluate the effectiveness of the communication afterwards 5. Take corrective action as necessary Primers, of course, aren’t enough. You must go deeper and determine why internal communications are poor or ineffective, considering any p o t e n t i a l b a r r i e r s . O n c e t h e barriers have been identified, you’ll s e e w h e r e t o i m p r o v e . A d d i t i o n a l l y , y o u ’ l l i n e v i t a b l y realize the stakes are high when it comes to communicating — if you fail to do this properly, you can poison the atmosphere between you and a colleague, as well as your company’s morale. So the next time you’re drafting a letter, e-mail or policy statement, before you send it, stop and consider these c o m m o n b a r r i e r s t o c l e a r communication: • Lack of respect by either party for the other. • Poorly defined purpose for the communication. • Failure to establish the best m e d i u m f o r t h e communication (e-mail and cell phones are NOT the best ways to communicate serious material). • Assumption that the listener receives the message. • Ignored emotions or sensitivities. • Failure to get on the listener’s level of understanding. • Intimidation by either party. Once you’ve determined what’s preventing clear communication at your company, dig even deeper, asking key questions that relate to your business’ health such as: How d o y o u p r o d u c e s t r a t e g i c alignment inside your company? How do you get your team to actively buy into your business goals? How do you ensure that e ver yo n e u n d e r s t a n d s a n d upholds your company’s mission and values? Again, for each of these issues, the answer lies in clear communication. Write It Down! In this high-tech, fast-paced world, it’s easy to overlook the value of writing down thoughts, intentions and even visions. Doing so, however, is a basic business strategy that enables clarity and purpose. What’s more, the process of writing a business plan can be more important than the actual document. One great way to see just how effective writing it down can be is to always have three updated, c l e a r l y d r a f t e d d o c u m e n t s : a m i s s i o n s t a t e m e n t , a v a l u e s statement and a business plan. In f a c t , t h e d o c u m e n t - d r a f t i n g p r o c e s s n a t u r a l l y p r o d u c e s c o m m o n u n d e r s t a n d i n g , consensus, alignment and buy-in. I t a l s o p r o m o t e s c l e a r c o m m u n i c a t i o n w i t h i n y o u r m a n a g e m e n t t e a m w h i l e e m p o w e r i n g y o u r p e o p l e a n d g r o o m i n g t h e m f o r f u t u r e leadership. W h y i s t h i s s o c r u c i a l t o a b u s i n e s s ’ s u c c e s s ? M i s s i o n statements define who you are and w h e re y o u ’ re g o i n g . Va l u e statements are your compass, the n e e d l e k e e p i n g y o u f i r m l y o n course. And your business plan is the rudder steering your ship. F o r e x a m p l e , t h i n k a b o u t Thomas Jefferson and the other framers of The Declaration of I n d e p e n d e n c e a n d t h e U . S . C o n s t i t u t i o n . T h e y d r a f t e d documents that not only defined America and its mission, but also laid the foundation of ideals, principles, values and laws on which the nation operates to this day. And guess what? They didn’t just sit down one day and dictate it to a secretary. They worked the language and polished every word, over and over, and they used the p r o c e s s i t s e l f t o p r o m o t e a l i g n m e n t , c o n s e n s u s a n d collective buy-in. With words, l a n g u a g e a n d c l e a r communication, they launched a revolution. What’s more, on the 11 SV shared values of liberty, individual e m p o w e r m e n t a n d c o l l e c t i v e prosperity, these visionaries built a nation of unparalleled wealth and economic gain. Communication Is the Key B o t t o m l i n e , c l e a r c o m m u n i c a t i o n i s t h e m o s t i m p o r t a n t k e y t o a b u s i n e s s leader’s success. So to grow as a leader and manager, you must learn how to be an effective, compelling communicator. And if you want your company to succeed, you and your team have to master the art of clear communication together, as well. By using these and other strategies, you and your employees can reach new levels of leadership excellence. Lee Froschheiser, president and CEO of Map Consulting (MAP), w o r k s w i t h m a n y p r e m i e r e business leaders and companies nationwide. Lee is also co-author of the best-selling book, “Vital F a c t o r s , T h e S e c r e t t o Transforming Your Business – And Your Life.” His consulting firm, MAP, specializes in transforming companies, and accelerates the performance of people, teams and o r g a n i z a t i o n s . C l i e n t s i n c l u d e WebEx Communications, Cold S t o n e C r e a m e r y, L o s A n g e l e s Clippers and KIA Motors. For more information call 1-888-834- 3 0 4 0 o r v i s i t www.MapConsulting.com. Communication challenges facing management teams Eerika Hedman and Maarit Valo Department of Communication, University of Jyvaskyla, Jyvaskyla, Finland Abstract Purpose – The purpose of this paper is to explore what kinds of communication challenges management teams (MTs) experience and to suggest ideas for developing competent communication practices. Design/methodology/approach – Working according to the principles of qualitative research, a total of seven MT members from seven different international companies were interviewed. The thematic in-depth interviews were analyzed by first looking at all references of communication challenges, and then grouping them into six different dimensions. Findings – Most of the communication challenges facing MTs are related to the teams’ meetings, where issues of leadership, decision making and participation may well be intensified. The meetings were experienced as formal communication forums, where MT members do not always express their true opinions either because other team members prevent it or because they are unable to do so. Informal communication plays a pivotal role in facilitating trust and competent communication practices. Practical implications – MTs need to be mindful of how they communicate and develop a reflective practice in order to develop competent communication practices. Originality/value – The study illustrates the essential themes that the MT members experience and perceive as central in MT communication and teamwork. Studying MTs from a communication perspective adds a valuable contribution to MT research. Keywords Qualitative research, Communication, Communication challenges, Competent communication practices, Management teams Paper type Research paper 1. Introduction Recent perspectives in studies of management teams (MTs) put communication and interaction in the foreground. This focus originates from the so-called relational turn in social sciences, which changes the focus from individuals and their characteristics to people-in-conversations (Ospina and Uhl-Bien, 2012). However, the most common interest of MT research has been in the composition of MTs and demographic factors such as team members’ age, gender, tenure and their connection to team performance, organizational success and corporate turnaround (Abebe, 2010; Hambrick and Mason, 1984; Zorn and Thompson, 2002). In spite of the important contributions made by composition research to MT research, the findings remain contradictory. A group of talented managers does not necessarily form an effective MT, but MTs exist and are shaped in communication. Lessem and Baruch (2000, p. 75) state that while it is relatively easy to focus on basic team characteristics “the way people come together as a combination, has rarely been explored.” There is a general agreement that MTs play a pivotal role in organizations (Lessem and Baruch, 2000). In most organizations no other group has such a vast impact on organizational outcomes as the MT (Hambrick, 2010). MTs have been linked to, for example, organizational performance, strategic processes, leadership, knowledge management and organizational change (Fuchs, 2011; Kakabadse et al., 1995; Leadership & Organization Development Journal Vol. 36 No. 8, 2015 pp. 1012-1024 © Emerald Group Publishing Limited 0143-7739 DOI 10.1108/LODJ-04-2014-0074 Received 10 April 2014 Revised 3 September 2014 Accepted 15 September 2014 The current issue and full text archive of this journal is available on Emerald Insight at: www.emeraldinsight.com/0143-7739.htm The study is funded by the Finnish Work Environment Fund. The authors would like to thank the two anonymous reviewers for their valuable comments. 1012 LODJ 36,8 Lakshman, 2009; Wang and Chan, 1995). It is not surprising that it is of such huge interest to both researchers and practitioners to understand how to build effective MTs. Furthermore, it has long been known that communication affects outcomes that are important for top teams (DeWine, 2000). Although strategic management scholars have been interested in decision-making and problem-solving processes within MTs, communication has been treated as a variable rather than as the fundamental process whereby such teams come into being (Gibbs et al., 2008). By communication we mean the ongoing process by which people construct their understanding and actions in collaboration with others. Communication is the process of creating social worlds, rather than simply the transmitting of information between people (Pearce, 2007). Although studying MT communication has become of increasing interest to researchers, there has been relatively little research that has adopted an in-depth communication perspective on MTs. The recently emerged perspective known as the strategy-as-practice perspective sees strategy as something that people do in communication with others, and foregrounds the interactions of the people involved in strategy making (Whittington, 2006). More research that adopts a qualitative perspective on MT communication is needed, in order to gain a better understanding of how MT members perceive and experience being part of the MT. The purpose of this qualitative study is twofold: first, we aim to build understanding of what kinds of communication challenges MT members face in their internal MT work in order to understand better how to facilitate competent communication among MT members, and second, to contribute to the research and literature of (top) MTs from a communication perspective, and therefore develop better knowledge about the innermost workings of MTs. 2. Competent MT communication To make a distinction between teams and groups, Jones and Roelofsma (2000) say that team members are more differentiated and interdependent compared to group members. In addition, Dubrin (1998) defines team members as having complementary skills, being committed to common goals and holding themselves accountable for achieving them. The management and organization literature has adopted the term top management team (TMT) to refer to the small group of managers at the top of an organization. However, there are different kinds of MTs, and not all of them operate at the very top. Usually a recognizable business unit within an organization has its own MT. In this paper we have chosen to use the term MT to encompass the variety of different MTs at different levels in organizations. Zorn and Thompson (2002, p. 255) distinguish MTs from other organizational groups by pointing out two distinctive factors. First, MTs are responsible for making strategic decisions, which are “more complex, consequential, and precursive than those made by other groups.” Second, MTs usually operate in a political and power-laden environment. Nadler (1998) points out that MT members often have strong power and achievement needs and an individualistic orientation. Because of this special context of the most powerful group within an organization, it is safe to assume that MTs need to coordinate their expectations, competences and actions skillfully and perform effectively as a team. There is a growing body of research that shows that the quality of MT communication affects the organizational atmosphere and business outcomes. For example, Virany et al. (1992) noticed that developing social interaction within MTs improved the MTs’ ability to act in turbulent surroundings. Liang et al. (2010, p. 450) concluded that “the more communication that occurs among top managers, the greater 1013 Communication challenges the organization’s performance.” Communication frequency reduces perceptual differences among MT members and is important in resolving cognitive differences (Liang and Picken, 2011). Communication is of crucial importance in knowledge creation and decision making. Bonito et al. (2008) found that communication processes affect group members’ decisions about whether or not to participate and share their information: not sharing important information can lead to reduced quality in decision making. This is an important point, since the core work of MTs is strategic decision- making, which requires knowledge sharing. However, in a study of miscommunication in TMTs, Bang (2013) identified beliefs that prevented MT members from speaking up when experiencing miscommunication. Speaking up was perceived as a negative act that would lead to undesirable consequences for oneself, for others and for the overall atmosphere within the MT. Group communication literature has pointed out several challenges that teams can face when trying to accomplish their tasks. For instance, distance, time and cultural differences within geographically distributed teams can be major challenges which can lead to mistrust and conflict ( Janssens and Brett, 2006; Scott, 2013; Zakaria et al., 2004). Thompson (2009) studied what communication processes influence or hinder the ability to build collective communication competence (CCC). In her study CCC was challenged by negative humor and sarcasm, debating expertise, communicating boredom and jockeying for power, whereas spending time together, practicing trust, task talk and negotiating meaning through discussion of language differences were foundational for establishing CCC. Also, CCC was facilitated by demonstrating presence, reflexive talk, backstage communication (as informal communication) and shared humor and laughter. Studies on team reflexivity highlight reflexivity as a key factor in team effectiveness; that is, the more teams reflect on their performance, the more they improve it (Schippers et al., 2012). As MTs operate in a complex and demanding environment, the concept of competent communication becomes crucial. How effectively a MT operates is determined by how well the MT members communicate with one another. However, in order to develop competent communication within MTs, it is relevant to understand the communication challenges MTs work with. This led us to the research question: RQ1. What kinds of communication challenges related to the internal MT communication do MTs face? 3. Research approach and method The area of MT studies is relatively new and the knowledge about the internal communication in MTs is fragmented and scarce (Bournois and Roussillon, 2010; Lessem and Baruch, 2000). Furthermore, Liang et al. (2010) claim that the effects of MT communication have been missing in the literature. We here state furthermore that not only the effects but also an in-depth understanding of the MT communication itself seem to be missing. We hope that our contribution will open new directions for scholars interested in qualitative research on MTs, and particularly the communication processes within them. For this study we chose a qualitative approach that is exploratory in nature. Keyton (2006) claims that qualitative methodologies are more effective in capturing the complexity of communication phenomena than quantitative ones. According to Silverman (2011), the quantitative approach provides information of certain pre-defined factors, whereas the qualitative approach can be used to study new and locally 1014 LODJ 36,8 constituted phenomena, which can provide unique insights inaccessible through a quantitative approach. Given our research task of building understanding of communication challenges as MT members perceive and experience them, we found the qualitative approach to be appropriate. We gathered data by means of thematic in-depth interviews with MT members. Qualitative interviews are particularly well suited for understanding experiences and or exploring people’s explanations of a certain phenomenon (Lindlof and Taylor, 2011), in this case, the communication challenges. Given the exploratory nature of this study, in order to ensure the richness of the data we decided to approach MT members working in different positions in international companies that represented different industries. The MT members were selected by using the first author’s professional network. The criterion for selection was that the MT member had to belong to a MT with responsibility for making business-related decisions in an international company. Some interviewees were contacted directly by the first author and some interviewees were found through several contacts within the organization. Getting access to the top level in an organization was challenging and often it was impossible to get past the first contact point. Although the interviews focussed on communication issues, some potential interviewees might have been afraid of revealing secret company-related information. The contacting period was about six months, and the first interviews were held after the first four months. All those who participated in the research did so voluntarily, and the confidentiality of the interview was discussed in the beginning of each interview. A total of seven interviews were conducted. In qualitative research smaller sample sizes are often justified, especially if the research depends on hard-to-find people (Lindlof and Taylor, 2011). Collecting qualitative research continues until new data no longer add much significance to the existing themes (Lindlof and Taylor, 2011). Much interview research relies on saturation although there are various views about when the data reach saturation point (Guest et al., 2006). Mason (2010) concludes that there is a general agreement that saturation is achieved at a comparatively low level. The saturation point in this study was reached relatively early, i.e., the main themes were present when seven interviews were gathered. Also, the first author’s consulting background and expertise in the topic might have reduced the number of participants needed (see Jette et al., 2003). The communication challenges that emerged during the interviews appeared to be similar to what the first author had experienced as an organizational development practitioner. Each one of the seven MT members, of whom three were female and four male, represented multicultural MTs operating at different levels within different international companies, and they represented a variety of MT positions (i.e. CEO, HR, Finance, Strategy). All the MT members represented diverse industries, including IT, insurance, food, manufacturing, metal and machinery. Four of the companies were Finnish, two were Swedish and one was Japanese. Six interviews were conducted in Finnish and one in English. Each interview lasted about one hour, and all but one of the interviews was conducted in a meeting room in the MT members’ office building. One interview was conducted online via mutual synchronous audiovisual connection. There were no significant differences between using different channels or languages. The interviews were recorded, and transcribed by the first author. The duration of the interviews and the number of transcribed pages are presented in the following Table I. The interviews covered themes such as the MT’s role and tasks, decision making, participation and the development of MT communication. The anonymity of the MT members has been ensured throughout the study and the results are reported in such a 1015 Communication challenges way that the identities of the MT members cannot be revealed. Extracts from the data have been translated from Finnish by the first author. We analyzed the data by first looking for all references related to communication challenges in MTs. These could be difficulties, concerns or any issues that the interviewees expressed as having to do with the internal communication within their MT. Using thematic analysis, all the references were then grouped into themes, some of which were similar to the themes of the interviews and some of which were new. During further analysis we noticed that the themes started forming pairs, and we developed them into different dimensions. In line with the nature of qualitative research, the analysis was not guided by the number of references but instead we aimed at understanding and making sense of the data ( Johnson, 2002). 4. Findings: communication challenges facing MTs We were able to identify six dimensions that present a range of different communication challenges to MTwork. Neither end of the dimension is better or worse than the other end, but rather they are dependent on contextual interpretations. By presenting the results as dimensions, we can appreciate the detailed data and the MT members’ perceptions, which were sometimes contradictory. 4.1 Common objectives vs personal objectives According to the MT members’ perceptions, there seems typically to be tension between the common objectives that are the MT’s objectives, and personal, position-related objectives. The MT members emphasized that sometimes the personal objectives, whether it is a country, function or a division, might come into conflict with the common objectives, as the following statements illustrate: M3: One of the biggest challenges for us is this divisional structure in which everyone has their own area where they are measured, so it sometimes makes collaboration over boundaries difficult. M4: […] the main thing in the management team is to take the whole business forward and not only one’s own personal area of responsibility. Order number Respondent’s role Date of interview Means of interview Language of interview Duration of interview in minutes Transcribed pages (with 1.5 spacing) 1 Head of (business unit in a country) May 21, 2013 Face-to-Face Finnish 84 16 2 Director, Finance June 3, 2013 Face-to-Face English 57 9 3 Senior Vice President, Corporate Human resources June 18, 2013 Face-to-Face Finnish 51 13 4 CEO June 18, 2013 Face-to-Face Finnish 48 9 5 Vice President, Business development June 19, 2013 Face-to-Face Finnish 70 14 6 HR Director July 2, 2013 Skype Finnish 59 11 7 Vice President, Human Resources August 21, 2013 Face-to-Face Finnish 64 19 Note: Total duration of interviews in hours: 07:13:00 Table I. Summary of interviews 1016 LODJ 36,8 Also, for some MTs the common objective was clear, but for others there seemed to be a need for development in this area. An unclear common objective can sidetrack the MT away from its proper objective, and it ends up talking about topics that are too detailed or operational, when the discussion should remain on a more strategic level. 4.2 Equally distributed participation vs polarized participation The dimension of equally distributed participation vs polarized participation summarizes MT members’ perceptions of whether all MT members participate equally actively or if it is only a few members who participate while the rest of the team remain silent. The ability to discuss issues that might be difficult or uncomfortable was seen as an important measure of competent communication. However, expressing oneself openly seems to be a challenge for most MTs, especially during meetings. For instance, MT members described situations in which some MT members do not speak up during meetings but instead share their opinions elsewhere in smaller groups, as the following statement shows: M5: It is between meetings when you can hear the truth from other members, and you can ask why did you present this issue like this, so you can get at the real issues […] you get the opinions also of those who have been quieter. MT members described three different reasons that might affect the amount of participation. First, the position of the MT member can determine when it is the right time and place to contribute. One MT member explained that because of their position some MT members have stronger business orientation than others, and therefore it is natural for them to speak more during the meetings. In contrast, other MT members emphasized that everyone should be able to contribute to all of the discussions, whatever their degree of expertise on the matter in question. Second, communication by other MT members can discourage or encourage participation. Just as a positive and supportive atmosphere was seen as an important condition for participation, negative comments, rejection and interruptions were seen as preventing it. How a certain communication act was interpreted depended on the context and the perceived intention of the speaker. For example, interrupting was experienced positively if it was done in the form of an inquiry or if the interruption continued to build on the idea already under discussion. The perception was that this form of communication motivates MT members to participate. On the other hand, if an interruption is interpreted as a rejection it can prevent participation, and therefore pose a barrier to competent communication. In general, trust, good relationships and respect for everyone in their own positions were seen as encouraging participation. The third factor put forward by MT members to explain the amount of participation was personality differences. According to the MT members, personality differences explained why some MT members dominate the conversation and why other MT members do not participate or have difficulty voicing their opinions. 4.3 Leader-centric communication vs team-centric communication MT members highlighted the role of the leader, who in most cases was the CEO or the president of the business unit. According to the MT members, the leader’s role is crucial in determining how team members participate in MT communication during and outside meetings, and this shapes the decision-making processes. Also, the role of the 1017 Communication challenges leader is seen as crucial not only to the communication culture of the MT but also to the entire company, as the following comment reflects: M6: It’s a very big role. It’s significant for the atmosphere of the whole company, hence to the management team. On the other hand, one MT member said that in a well-functioning team with a good level of communication the role of the leader does not have to be central. Change and development in the team’s communication culture was often seen as something that only the leader could directly affect. One example of the leader’s impact was brought out in a story in which the change of the CEO led to a company-wide culture change and efforts to develop the leadership in a new direction, because the new CEO had a different communication style than the previous CEO. Other MT members also emphasized that when the leader changes the communication within the team will change. The leader’s strong role was mainly seen as positive, although the leader might tend to dominate the communication and therefore reduce the participation of others. One MT member explained that sometimes the leader dominates the discussion because of being excited and enthusiastic about his or her work. 4.4 Consensus decision-making vs unilateral decision-making Decision making, and clarifying the decision-making process, were often mentioned as development needs during the interviews. The dimension of consensus vs unilateral decision making refers to the question of who participates in decision making: whether it is the whole MT that makes the decision, or just the leader, or a smaller group within the MT. Problems related to decision making were lack of clarity in the decision-making process, participation in decision making and the absence of joint decisions. The ideal decision-making process, according to MT members, is equal and open; information is given early enough for all MT members to have time to familiarize themselves with it before the MT meeting. Instead of this ideal, MT members spoke about their experiences when clear decisions were not made, or when nobody kept track of the decisions that were made. Lobbying outside the boardroom, and trying to get support from another authority, for example from the function leader or the CEO, were also mentioned. Also, one MT member said that often the leader had already made the decision before the meeting, or the decision had been made elsewhere by other MT members. A lack of involvement in decision-making may reduce overall commitment, as described by a MT member: M1: It’s really an unbearable situation when some people have already talked and agreed on something. And then it’s (the decision) presented like the thing is like this and the rest of the team don’t know anything. However, working in smaller teams or in pairs could be experienced positively because it is easier than to prepare the decisions. Gaining support for one’s personal objectives could also be seen as positive, because by talking to other MT members beforehand one can get to know who is in favor of your idea and who is not. 4.5 Formal communication vs informal communication The dimension of formal and informal communication refers to the difference between communication during and outside meetings, communication at work compared to communication in one’s free time and the content of communication. A lot of the 1018 LODJ 36,8 communication challenges were related to the meetings, which MT members perceived as being more formal than the other forums of communication. In particular, the topics on the agenda were connected to formal communication, and there seemed to be a desire to add more informal communication to the meetings. Informal communication was also related to a more relaxed atmosphere, which was experienced as happening outside the meeting room and even outside the work context. One reason for experiencing the other communication forums as informal could be that “there is a less political agenda” than in the meetings, as one MT member put it. MT members explained that it is important to spend time together doing something that is not work-related, because that enables team members to get to know each other, establish relationships and develop trust, as demonstrated by one MT member: M2: […] speaking in informal context, about things outside the business as well, which is also important for building relationships. Informal communication was also connected to speaking about team-related issues, such as team development or giving and receiving feedback. These kinds of topics are not usually on the agenda for a meeting, but rather they are discussed outside that context, often during a team development day, which might be held once a year. 4.6 Face-to-face communication vs ICT assisted communication As the MT members represented multicultural MTs that use communication technology in their collaboration, it was emphasized that communication has to flow on many levels and in many different forums – not only in official meetings and face-to-face. Although many MT members reported that they use ICT in their communication, mostly video conferencing, e-mail and telephone, much MT communication is still dependent on face-to-face communication, especially in MT meetings. Phone and e-mail were used mainly for one-to-one communication between MT members. Video conferencing was occasionally used for MT meetings. However, in most cases the meetings were arranged in such a way that there were some MT members who were participating face-to-face in the same location while others were participating online. Interestingly, the MT members experienced the meetings with the whole team present face-to-face as both more informal and more genuine than online meetings, as shown by the following comment: M7: The best meetings have been those where we are face-to-face, because the discussion is genuine and open. 5. Discussion As illustrated in this study, the interviewed MT members have versatile experiences related to internal MT communication. Although they stated that they very rarely discuss communication issues within their respective MT, the interviewees showed capability in analyzing MT communication and reflecting on the internal communication of their team and their own part in it. With a qualitative approach we were able to explore the unique and contextual challenges within internal MT communication as the MT members experience them (Lindlof and Taylor, 2011). Lessem and Baruch (2000) have pointed out that very few studies have explored the top team performance as a team. This study has illustrated the essential themes (presented as dimensions) that the MT members experience and perceive as central in MT communication and teamwork. 1019 Communication challenges The aim of this study was to understand what kinds of communication challenges MTs face, in order to develop competent communication. Based on our findings we suggest that MTs need first, to develop awareness of the communication challenges they are facing, and second, to learn to discuss those challenges in a constructive manner by establishing a reflective practice, which allows them to further develop MT reflexivity (Schippers et al., 2012) and implement competent communication practices. In the following Figure 1 we present the dimensions and how they are linked to competent communication. This study adds to the previous studies on CCC. In Thompson’s (2009) study communication processes that prevented competent communication were negative humor and sarcasm, debating expertise, communicating boredom and jockeying for power. According to the findings in our study negative comments about others, the rejection of ideas and interrupting can all challenge the development of competent communication (shown in the dimension of equally distributed participation vs polarized participation). Similarly, previous research has shown that a fear of negative consequences can prevent … 32  |  nonprofitworld.org volume 35 • number 3 LEADERSHIP STEP BY STEP: BECOME THE PERSON OTHERS FOLLOW By Joshua Spodek. 246 pages. Hard cover. AMACOM, amacombooks.org. W hen they think about leadership, too many people focus on individual leaders. They think of leaders as celebrities who have acquired lots of followers. But that’s not true leadership. A true leader values the full worth of all participants and motivates people to join together to accomplish things of value. Joshua Spodek gets a lot right in his book Leadership Step by Step. He begins by acknowledging that you need to understand yourself – and sustain that understanding – to practice leadership. Without recognizing your own values, you’ll misunderstand what you want others to do and can too easily focus on collecting followers rather than upholding core principles. Spodek’s book offers exercises to hone self-awareness, basic leadership skills, and more advanced paradigms such as servantship, empathic communication, and shared leadership. Spodek’s approach can be quite useful in developing new leaders and helping veteran leaders gain fresh perspectives. Try the exercises, beginning with where you are in his leadership continuum. The following is a great place to start: THE THREE RAISINS EXERCISE 1. Get three raisins. You can use raisin-sized pieces of other fruit if you prefer. 2. Block off an hour when you can turn off your phone and other distractions. You won’t take that long, but the cushion keeps you from feeling rushed. 3. Put the three raisins in front of you and do the following: • View each raisin, and imagine you’ve never seen one before. Observe it with all your senses. • Eat the first raisin slowly. Start the second one only after completely swallowing the first. The Key to Leadership: Practice, Practice, Practice These tools will give you the hands-on leadership experience you need. By Terrence Fernsler 4. Reflect on the experience. What did you observe about your senses and ability to focus? How might you apply your experience in the rest of your life? Can awareness of your senses extend to awareness of other parts of yourself and others? Can you see other things and people in a new way by paying more attention? What’s the value of seeing nuances? What about the intricacies of communication with your staff and board? What might you be missing because you’ve stopped paying attention? Can you focus more of your awareness on the people you’re leading? 5. Write a short essay about what you’ve learned. 6. Reread your essay, sleep on it, and edit it the next morning. Consider sharing it with someone and discussing your insights. As Spodek notes, you’ll learn things from such exercises that you’ll never learn by reading. Only through practice does a person gain mastery. Practicing takes effort, but you’ll emerge with greater self-awareness, which is fundamental to leadership and growth. Spodek follows each exercise with the graphic of a stop sign and the exhortation, “Stop reading. Put the book down and do the exercise.” That’s because you can’t gain the benefits of an activity by reading about it – although we all think we can! No, you must actually do it and then reflect on it. Step by step – that’s the way to become a great leader. Terrence Fernsler, MNPL, has been a nonprofit professional for over 30 years. He is currently a Ph.D. candidate in the School of Strategic Leadership Studies at James Madison University, with a concentration in Nonprofit and Community Leadership, and instructor and advisor in the JMU Nonprofit Studies minor program. relevant reviews http://www.nonprofitworld.org http://www.amacombooks.org Copyright of Nonprofit World is the property of Society for Nonprofit Organization and its content may not be copied or emailed to multiple sites or posted to a listserv without the copyright holder's express written permission. However, users may print, download, or email articles for individual use.